Chapter Meeting Minutes

February 26 2019, 5:30pm

Attendance:

Fr. Troy Beecham
Dcn. Zebulun Bevans-Treloar
Rick Stearns
Rich Jacobs
Leighton Carlson
Matt Petty
Skeet Wootten
Derek Sadler
Jill Southworth
Jolene Phelps
Elvin McDonald
Barbara Willey 

Absent:
Dcn. John Doherty
Laurie Theis
Brad Schaefer 

[Members from above referred to by first name following]

Opening Prayer – Fr. Troy Beecham

Reading of Mission Statement – Skeet Wootten 

Treasurer’s Report– Jill Southworth

• We have been progressing consistently on budget until approximately mid-year 2018, when expenses increased and income decreased. With the finance committee’s proposed budget for 2019, the expected shortfall will be significantly higher; expected pledges should be approximately consistent with prior years, but other sources of income will decrease.
• Motion to accept Leighton, seconded Elvin, unanimous approval

Previous meeting’s minutes (December 17, 2018, as amended)

• Motion to accept Jill, seconded Elvin, unanimous approval      

Deacon’s Report–Dcn. John absent, written report emailed to chapter and added to these minutes below

• Zeb reports that the cathedral is currently doing re-licensing for eucharistic ministers, Sundays at 9 a.m.

Dean’s Report – Fr. Troy Beecham

• The Dean’s surgery for sinuses has was complicated by post-op pain and migraines, but overall doing well now. Fr. Troy wants to thank both deacons and staff for managing the cathedral well in his absence.

New Business

• Skeet brings that we are soliciting for nominations for new chapter positions for 2019. We currently have 4 individuals who have expressed interest in serving: Stephanie Wells, Tom Thompson, Diane Hayes, Skeet Wootten.
• Rotating off will be Barbara, Rich, and Elvin. Skeet’s term is ending, but he will be running for a second contiguous term.

 

Old Business

• Jill brings that from 2017 kitchen construction project, John Kerss did not receive much specific public thanks, and she’d like to submit that we should mention his service at annual meeting this year. General agreement.
• Skeet brings further discussion on the budget. The chapter as a group discussed historical context and thoughts for moving forward at length. Much of the below notation of the discussion is abridged heavily; apologies if any details are missing.
• Revenue
  • Pledges: 105 pledging units this year down from 110 last year, other discussion, total pledging amount approximately $297,000, similar to years prior.
  • Endowment: minimal discussion, reminders that current amount is approximately $1.2 million and that bylaws stipulate annual operating expenses draw down 5% of this amount; this approximately $60,000 is already included in the budget proposal.
• Expenses
  • Outreach: Marketing budget has been proposed to be greatly expanded from about $12,000 to about $30,000. There is general agreement that expanding marketing would be an important step to help us grow and be better recognized in the community. The group is also concerned that marketing/communications needs a high degree of oversight, especially if that much money is going to be spent.
    • Troy has volunteered to lead the new communications committee.
    • The group agrees that the committee should have contact with M2K at least once per month and that M2K should have a very specific quarterly plan and report back to The Chapter at least 1-2 times per year.
    • Troy asks if it would help save money to return administrative M2K responsibilities for basic publishing and online content back to the cathedral staff, but most of the chapter agrees that our staff are not as able to do that cheaply and well and prefer to leave it with M2K.
  • Worship:
    • As an aside to the budget discussion, but to highlight activity in our individual ministries, Jolene brings that our organist/choirmaster Mark Babcock is working on a vocal music summer camp proposal.
    • Approximately $15,000 increase in music budget has been proposed. Some of this is transferring budgetary responsibility from an individual donor to the cathedral budget, and others are expanding programs. After much discussion, there is broad support for continuing to finance our music ministry fully.
  • Salary increases to all current employees with raises of 2.8% (concomitant with COLA), and increase in Mark Babcock’s salary by $9,000 as he transitions from organist to organist/choir master. General agreement amongst the chapter.
• Troy recommends a new committee be formed that will help with staff management including annual and semi-annual reviews
• Skeet brings discussion on the Diocesan Pledge, for 2019 calculated at $74,000.
  • Last year it was $67,000 and was fully funded.
  • Per Skeet (and with agreement from Fr. Troy and others), the 5 largest and most funded churches in the diocese make up the majority of the diocese’s budget.
  • Rick recounts that in years past, concern over the amount of the Diocesan Pledge and how it makes the budget difficult has been raised before, and explains to the Chapter how discussions with the Diocese went at that time.
  • There is general concern that the Diocesan Pledge is a very large expenditure given that we are likely operating a very large deficit budget, however the group keenly feels responsibility to the Diocese as well.
  • Despite concerns, the Chapter feels that the Diocesan Pledge should be funded in full for this year, but that moving forward, the pledge as well as overall strategic budgeting vision should be discussed with the Bishop and his staff further.
  • Deficit planning and investment committee discussed at length.
    • Motion for the chapter to seek the permission of the financial investment committee to draw down up to $125,000 from the endowment fund to fund the operating budget, in addition to the 5% draw already stipulated in the bylaws.
    • Motion Elvin, seconded Jolene, unanimous approval.
    • Bylaws reviewed by Rich.
  • Motion to continue under FY2018 budget for funding purposes until final approval for FY2019 budget, but also that the diocese can be notified that The Chapter intends to honor the full Diocesan Pledge for 2019.
    • Motion Leighton, seconded Jill, unanimous approval.

 Junior Warden’s Report– Elvin McDonald

• For positive reflection, Elvin brings that we have produced many great things at the cathedral this year, including the new Bishop of Kansas, a new deacon, a refurbished guild hall.
• The artwork will rotate in the guild hall over time.
• Rick offers thanks to the rotating off Chapter Members for their service.
• Rich would like to thank those that helped with the finance committee through many hours of budget work.

Senior Warden’s Report– Skeet Wooten

• Skeet offers thanks to everyone for “giving their time, talent, and treasure, to the church. We are a better parish for the work that you put in.”

Closing Prayer – Fr. Troy Beecham    

Deacon’s Report, received by email from Dcn. John Doherty

I hope that the 2019 budget is passed as proposed by the finance committee. It has been well thought out and discussed with the executive committee, key volunteers, and staff. Thanks to Rich Jacobs and all who participated in formation of the budget and in the stewardship campaign.

As desire to increase our engagement with the diocese and the community; The funding of outreach ministries, support of the diocese and The Episcopal Church, hospitality, and staff are my priorities along with maintenance (non-capital expenses) for the building.

I have been busy with pastoral care and working with the staff on our worship services. Building maintenance and scheduling is always important. A new Young People AA group is meeting here on Tuesday evenings. They wanted to be downtown and like that we are a visible presence of healing in Des Moines.

We have several weddings and baptisms coming this year.  I have been preparing some of them.

The staff has been wonderful during the Dean’s recovery and time away.

I have updated safeguarding training login and passwords for our lay ministers which are in the process of getting the licenses renewed.

It has been a pleasure to have Zeb as a fellow deacon. He is a great asset and is helping with many things including the Eucharistic Minister training and others which he may share.

I spend some time watching the website to see events are up to date and making changes as needed.

I work to support our feeding ministries which require constant work. We have 4 monthly events: The Shelter Meal, Connections Café, DMARC food pantry collections, and food delivery to the Lovejoy Food Pantry.

I connect with parishioners to support their church and vocational lives in various ways.  Recruitment of volunteers is always a priority and this is an area St. Paul’s has potential for growth.

I work closely with Tracey to review financial statements and giving trends.  I approve payments and reimbursements if they are not re-occurring monthly bills. 

The class ‘The Way of Love, Practices for a Jesus-Centered Life’ continues on Wednesdays at 7:00 PM through February. You can come to St. Paul’s in person or join us online by using the link on our website or weekly e-blast.

A reminder that the Ordination and Consecration of our former Dean, The Rev. Cathleen Bascom as the tenth Bishop of the Diocese of Kansas will be March 2nd at 11:00 AM in Topeka, Kansas. I know she will be delighted to see people from St. Paul’s.

 

December 8, 2018

Attendance:
Fr. Troy Beecham
Dcn. John Doherty
Dcn. Zebulun Bevans-Treloar
Rick Stearns
Rich Jacobs
Laurie Theis
Leighton Carlson
Matt Petty
Skeet Wootten
Barbara Willey
Derek Sadler
Jolene Phelps
Elvin McDonald 

Absent:
Brad Schaefer
Jill Southworth

[Members from above often referred to by first name following]

Opening Prayer – Fr. Troy Beecham

Reading of Mission Statement – Skeet Wootten

Treasurer’s Report–Dcn. John Doherty in place of treasurer Jill Southworth

• Plate giving is down for the year. Pledge giving is about on par with expectation. Will be about $30,000 short on budgeting by end of year at current rate. We will have a deficit this year, and will likely be looking at a budget shortfall next year.
• Motion to accept Rich, Second Leighton, unanimous approval voice vote

Previous meeting’s minutes – October 16, 2018; November minutes pending

• Spelling of Dean Beecham correction, date correction, prior to publishing
• Motion to accept Rich, Second Jolene, unanimous approval voice vote                                

Special Marketing Report from M2K–Kris Winter

• M2K was recommended to us by Stephanie Preusch because they work with her employer, Neighborhood Finance Corporation.
• Since working with us M2K has been working with our internal communications primarily and have done very little outreach to the community. They have managed the E-Blast and the Journey.
• The Chapter and Rick in particular have invited M2K to extend a proposal for more in-depth outreach to the community.
  • Kris presents a long and well-organized proposal “Cathedral of St. Paul’s 2019 Marketing Plan & Budget”
  • Goal: Add 40 new members in 2019, targeting young adults living downtown
  • Kris gave short detailed presentation of how we could do more outreach to this group; see the above-mentioned proposal
  • Rick explained his reasoning in asking M2K to give an expanded proposal: he thinks they are doing well for us currently managing basic communications and publishing, but thinks they could do a lot more.
  • Some general discussion followed. Group generally agreed that more marketing would require more oversight, perhaps from a specific committee for communications or meeting more often with Chapter, or both.

Deacon’s Report–Dcn. John Doherty and Dcn. Zebulun Bevans-Treloar

• The Migration: No Longer a Stranger class is wrapping up this week. The Way of Love book study and electronic video conference class will be starting January 9.
• John has been to multiple ICE accompaniments recently at the federal building.
• John has attended multiple DMARC food fundraisers recently.
• 3 weddings are planned for next year already. We are getting requests from non-members often about weddings.
  • Questions about changing wedding planning structure to encourage more people to attend church. Large general support that we should expand our wedding process, likely with certain volunteers or a committee.
• Outreach update: One of our parishioners went without a furnace for a long time. St. Paul’s will pay about $900 for repairs.
• Someone has volunteered to deliver our DMARC food donations.
• Shelter Meal is weak on volunteer and financing support- may need a new point person.
• Zeb says Greening of the Cathedral is December 23 and there will be a brunch after at Star Bar. There is also a pregreening decorating on December 22.
• January 6 is acolyte training and the 3 following Sundays is lay eucharistic ministry training, including licensing.

Dean’s Report – Fr. Troy Beecham

• Dean Troy thanks us for moving tonight’s meeting. He is scheduled to have surgery tomorrow.
• Dean Troy has given comments during other times in the meeting (discussion about marketing, discussion about weddings, discussion about outreach) and has nothing else to report.

Old Business

• Advent Tea was a great success. Barbara thanked all those that helped. Attendance was 60 people or higher.
• Stewardship update – Rick gave a report that there are several past members that haven’t attended recently or who have moved away who will likely not pledge again, leaving us with a projected $15,000 shortfall. We are planning on sending out a letter to all Journey subscribers that aren’t planning to pledge to ask for a year end donation.
• Budget Update – Rich handed out a shorthand summary of finance committee recommendations [“Summary of Preliminary 2019 Budget Recommendations Dec. 17, 2018]. The budget started with budget revenue from last year. Everything else is discussed in terms of increase or decrease from last year’s budget. The budget was prepared with the idea that The Cathedral should not only be maintained, but also some growth or expansion included, including the expanded marketing budget and others. Expenses are up $51,000. Income is projected to be less $78,000, mostly from the large donation used to cover budget shortfall the last 3 years running out. Changes detailed in short discussion. Rich would like to thank Rick, Skeet, Chuck Seel, Dcn. John, Ftr. Troy, Matt, and Jill that have been present at many finance committee meetings.
  • Skeet suggests to have multiple town hall style meetings with the parish to discuss finances.
  • Rich would like to make us aware that per the By laws, an increase  from the Endowment may be made only with the approval of eighty percent (80%) of all members of the Investments and Endowment Committee and eighty percent (80%) of all Chapter members in attendance at any regular or special meeting thereof. Two weeks’ notice must be given to the Parish before a Chapter meeting to vote on principal distributions.
  • Rick informed us that each 2% of endowment draw would be about $25,000 at current value. The usual draw which is already included in this budget is 5%.
  • Skeet informed the group that the Diocesan Pledge is $78,000 for 2019.
  • John pointed out that for many years we have been progressing to this point with deficit budgets, so the shortfall makes sense and is not necessarily new, but true to a larger pattern.
  • Rick commented that expanded marketing with M2K would hopefully lead to sustainable growth.
  • Jolene commented that we should present our budget and our planning to the parish as a positive growth plan.
  • Matt asked a clarifying question about when the budget will be discussed further and approved. Skeet and others answered that we will have at least one meeting in January (or more) to discuss in detail. The Chapter will pass the budget, and will announce it to the parish at Annual Meeting. The parish does not vote on the budget.

New Business

• “Certificates for Ordination to the Priesthood” are presented by and on behalf of Dcn. Zeb. Motion to accept Rich, Second Skeet, unanimous approval voice vote
• Skeet announces that a Letter to Bishop regarding Chapter terms beyond one three year term was approved by the Bishop

Junior Warden’s Report – Elvin McDonald

• The Guild Hall improvements are coming along well, including hanging wall hangings.

Senior Warden’s Report– Skeet Wooten

• Third Tuesday of January will be next Chapter meeting. We may schedule by email one more meeting between now and then to discuss budget in more detail.
• Skeet asks for 100% participation by Chapter in Pledging
• Our attendance is down, and that is statistically related to our budget decreases
• Last month we had voted to retain Tom Tarbox to represent our legal and financial interests in a probate matter. Per Skeet, there is no news to report. There may be a mediation in the early part of next year. Details will be provided as they are available for public disclosure.

 Closing Prayer – Fr. Troy Beecham              

October 16, 2018

Attendance:
Fr. Troy Beecham
Dcn. John Doherty
Dcn. Zebulun Bevans-Treloar
Rick Stearns
Rich Jacobs
Laurie Theis
Leighton Carlson
Matt Petty
Skeet Wootten
Barbara Willey
Brad Schaefer
Derek Sadler
Jill Southworth 

Absent:
Jolene Phelps
Elvin McDonald 

Opening Prayer – Fr. Troy Beecham

Reading of Mission Statement – Skeet Wootten

Treasurer’s Report– Jill Southworth

• No substantial deviations. Finance committee and budget committee meet tomorrow; Jill and others have concerns about future budget that will be addressed then.

Previous meeting’s minutes

• Motion to accept- Leighton Carlson, seconded Jill Southworth, unanimous approval

Deacon’s Report–Dcn. John Doherty

• Planning to work on the budget tomorrow. The profit and loss this year looks like there is more income than will usually be the case.
• Annual Diocesan Convention is coming up soon. There is a meeting after this one on how Eucharistic ministers will function that weekend.
• It’s easy to sign up for Annual Convention events, and other than meals, the event is free to visitors. We expect the event to be very large and very busy.

Dean’s Report – Fr. Troy Beecham

• There is a baptism coming up on November 11. Central College Acapella Choir will be visiting that Sunday as well.
• On November 18, the Bishop has approved some other baptisms of Hagir Elgota’s children as well as a few other baptisms and receptions.
• Please attend the November 3 Growing Iowa Leaders Luncheon with Dean Hall. The Wootens have invited the Chapter and spouses as well as staff and spouses to come to a reception from 5-7pm.
• November 4 Canon Hall will preach and the choir will have a special service.
• November 18 is the 25^th Anniversary Celebration with only one service at 10am, as well as lunch reception after.

Report of 25^thAnniversary Committee – Barbara Willey

• November 3 and 4 events recapped- Dean Hall visiting these days.
• A letter in hard copy was handed out to Chapter Members from Jolene Phelps with information on the Committee.

Old Business

• Resolution Supporting Immigrants – Traci Ruhland-Petty and Spivey Knapick are in attendance and present to the Chapter. Joanna Heberger and Dianne Hayes from the Sanctuary Discernment Team are also in attendance.
• There are wording changes in the document that have been submitted since last Chapter meeting.There was a forum held where all of the Cathedral’s members were invited to come and ask questions and comment on the Resolution and the work of the Sanctuary Discernment Team.
• Rick would like to point out that the Sanctuary Discernment Team did a good job of meeting requested changes from last month’s meeting.
• Skeet asked Spivey and Traci to describe the substance of the resolution. Traci and Spivey answered multiple questions.
• Rich asks how this document would be used in the church. Dean Troy replied that the resolution should be published in the Journey and posted in the church building. We would also likely post a link to the document on the website.
• Barbara said she received one anonymous church member that thought a resolution like this should be voted on by the Cathedral Membership as a whole rather than the Chapter. She also asks clarification for why this resolution should be voted on and what the purpose is; much discussion from many members.
• Rich points out that we may need to amend last month’s minutes in reference to this issue since this resolution was not voted on, and the wording could be confusing.
• Jill brings up that she prefers the wording “Affirmation” to “Resolution.” Traci points out that the language is modeled after other diocesan and national Episcopal church documents.
• Motion to Accept the Resolution to Support Immigrants in its current wording, Leighton Carlson moves, Laurie Theis seconds; Unanimous pass voice vote, individual voices not counted

New Business

• Joanna Heberger has come before the Chapter to discuss the firing of Rebecca Gruber. She has seen Rebecca regularly and wants to report that Rebecca feels like “she has been cut off and feels like she has been thrown out.” Joanna points out that Laurie makes reference to a letter the Chapter has received from Rebecca airing grievances about her dismissal.
• Joanna was thanked
• According to Jill and Skeet, severance package was sent to Rebecca Gruber in July, but she responded with a counter-offer to the church’s severance package and non-disclosure agreement that the church did not accept.
• Another letter detailing our severance package discussion will be sent to Rebecca tomorrow according to Dean Troy and Skeet.

Junior Warden’s Report – Elvin McDonald

• The Guild Hall improvements are coming along well.
• Stephanie Preusch and Elvin McDonald are discussing improvements with the property committee for flooring and other parts of the church. The Chapter had a brief discussion about the next project being flooring in the church.

Senior Warden’s Report– Skeet Wooten

• Please check your calendars and come to the many events that are coming soon. In particular, Barbara Willey will be taking over planning for Advent Tea.
• Tuesday, December 4, The Cathedral will be hosting Advent Tea at the Scottish Rite Building, similar to years prior.
• Stewardship drive started last Sunday and Skeet would like to thank Rick for his work as Stewardship director. Followup announcement for stewardship will be November 11, and it would
• Happy anniversary to Matt and Traci

Closing Prayer – Fr. Troy Beecham              

September 18, 2018

Attendance:
Fr. Troy Beecham via telephone owing to illness
Deacon John Doherty
Jolene Phelps
Rick Stearns
Rich Jacobs
Laurie Theis
Leighton Carlson
Matt Petty
Elvin McDonald
Skeet Wootten
Barbara Willey
Jill Southworth
Derek Sadler

Absent:
Brad Schaefer

The meeting began with a reading of St. Paul’s Mission Statement by Senior Warden Skeet Wootten:

The Cathedral Church of St. Paul, the Cathedral and liturgical center of the Episcopal Diocese of Iowa, is a vital metropolitan Christian community. We are committed to accepting and giving Christ’s unconditional love through worship, fellowship, education, and service within and beyond our parish church.

Treasurer’s Report by Jill Southworth: The audit is nearing completion. We appear to be on track with this year’s budget and are looking into the performance of our various investments. Motion to accept by Rich Jacobs, second by Jolene Phelps. Carried unanimously.

Last month’s minutes were reviewed by the Chapter. There being no changes, motion to approve by Barbara Willey, second by Laurie Theis. Carried unanimously.

Deacon’s Report
Deacon John announced the ordination of Zebulun Treloar-Reid will take place at St. Paul’s the evening of September 29 at 7 p.m. John Z and Elvin McDonald will take care of the reception following Zeb’s ordination. The Diocesan convention will convene here at St. Paul’s October 27, besides the service to include dinner and there will be numerous opportunities for us to serve our guests.

Dean’s Report
Our shelter meal needs more volunteers. Note there will be a wedding at St. Paul’s October 13.

25^thAnniversary Celebration plans were reported by Jolene Phelps
October 27 service especially important, to share with all in attendance at this year’s Diocesan convention. Saturday November 3 will be a day of discernment, i.e., what it means to be a Cathedral, with seminars morning and afternoon led by Dean Gary Hall, formerly Dean of the National Cathedral in Washington, D.C. Luncheon will be free to attendees. That evening there will be a reception hosted by the Woottens. November 18, we pull out all stops as we celebrate the birthdays of our Cathedral and our Casavant Freres pipe organ.                                                                                                       

Old Business
Spivey Knapik and Traci Petty brought to the Chapter a draft entitled “Resolution to Support Immigrants.” Much conversation ensued in pursuit of where St. Paul’s stands with the broader Sanctuary movement, the desire to support immigrants, from legal matters to the spiritual and emotional.

It was agreed that the proposal be distributed to the Chapter, that Skeet will publish and let all have a chance to express—and that the ultimate adoption be a salute to the Cathedral’s 25^thbirthday. Rich expressed the need to carefully edit or re-word the Resolution to talking points that can be published in the Journey—before the Chapter votes. [ Your substitute Clerk will welcome any clarification here.]

Jill suggested a general statement of support for the immigrants.

Jolene noted that “illegal” is the dog whistle.

Traci stressed the need to meet people where they are.

Jolene suggested setting the direction for leaders to implement.

Rich added that the document needs to be formalized so that it clearly lays out St. Paul’s policy regarding immigration and sanctuary.

Barbara suggested that Traci and Spivey do a summation that Skeet will manage in a roll-out to the congregation.

A motion was made by Rich, second by Leighton, to approve the agreed-upon document. Carried unanimously.

Skeet noted the organ concert by Mark Babcock and Canon David Raymond was “phenomenal.” He also reported the nominating committee for the next Chapter class will be Bill Graham, Mark Pritchard and Stephanie Preusch, all previous Senior Wardens.

Elvin report that renewal of the Guild Hall and the lower level entry off High Street are progressing. It should be noted that two outside bids for the Guild Hall work were solicited. One came in at an estimate of $50-$60,000 and said she wasn’t really interested. Another came in at an estimate of $25-$30,000 and this was rejected based on a lack of fresh ideas. With input from lots of St. Paul’s family plus a very talented Meredith designer’s contribution of time and talent, our final expense will be right at $15,000. Coincidentally the 12 blue Parsons chairs are from the Better Homes & Gardenscollection at Walmart and they were made in China. Instructions for assembly stressed to “tight” the screws—which Jovan has done.

Closing prayer by Deacon John. Motion to adjourn by Laurie Theis, seconded by Barbara. Unanimous approval.

August 21, 2018

Attendance:
Fr. Troy Beecham
Dcn. John Doherty
Jolene Phelps
Rick Stearns
Rich Jacobs
Laurie Theis
Leighton Carlson
Matt Petty
Elvin McDonald
Skeet Wootten
Barbara Willey
Jill Southworth
Brad Schaefer

Absent:
Derek Sadler

Opening Prayer - Fr. Troy Beecham

Reading of Mission Statement - Skeet Wootten

Treasurer’s Report - Jill Southworth

• We are generally within budget. We are slightly over-budget on some basic maintenance and repair work that were one-time events.  We are looking at a $70,000-$80,000 short fall in next year’s budget as compared to this year if no changes are made
• Skeet asks the Chapter to consider when to start the budgeting process; a few in the group answer that in years past it has been about this time of the year; the group generally agrees that Deacon, Dean, and Treasurer begin work on the budget soon; Skeet recommends a two-year budget in lieu of a one-year budget
• Jolene suggests that the budget be mindful of growth and not only maintenance with general agreement
• Rick mentions that the Finance Committee will usually meet and start the budget and then propose it to the Chapter, perhaps in September
• Rich mentions that traditionally the Finance Committee starts the process, but will need input from the Chapter and any committees or groups for requests and ideas
• Motion to have the Finance Committee start work on next year’s budget, motion to approve Barbara Willey, seconded Elvin McDonald, unanimous approval
• Motion to approve Elvin McDonald, seconded Laurie Theis, unanimous approval

Deacon’s Report - The Rev. John Doherty 

• Metro Chapter Meeting is held twice per year, and the next upcoming meeting is this Saturday, August 25 at 9:00am
• There is another Growing Iowa Leader’s Day at St. Luke’s on Saturday, September 8 from 10:00am-4:00pm
• This Thursday, August 23 at 5:30am, is our first Faith Sharing Dinner which will be catered and have dinner
• Central Iowa Shelter Meal hosted by our church is Friday, August 24 in the evening; any help is welcome
• Property Committee has been working on stonework repairs around the exterior of the building and also working on the entrance to the Undercroft
• For Outreach Ministries, we have paid for 3 young people to go to camp this summer.EfM will have 3 scholarships for prisoners to join.  In conjunction with St. Luke’s, we will be doing twice per month Eucharist at the local shelter 
• Through a grant through the Diocese of Iowa, we are getting a 55 inch smart TV and a camera for teleconferences and seminars with the diocese
• Deacon John has received a suggestion for someone to run for Chapter and will give the name to Skeet privately for consideration

Dean’s Report

• Thursday’s Men’s Bible Study group will resume this Thursday at 10:00am and there is always lunch afterward
• The Young Adult’s Group has started a men’s breakfast on Wednesdays at 7:00am, place is variable week to week
• An event will be posted in this week’s E-news letter that is geared toward discussion on race: Jennifer Harvey, author of the book Waking Up Whitewill be speaking October 10 at 6:30pm at St. Andrew’s
• Coro concerts last month went really well at The Cathedral

Report of 25^thAnniversary Committee - Jolene Phelps and Barbara Willey

• Jolene tells the group that the Telling Our Stories activity has been done by some, but there is still a large gap in participation. She asked members of The Chapter for insights into why many haven’t done it.  These are due by September 1^st.  Various people responded that they have gotten busy and forgotten or put it off. Skeet volunteered to announce on a Sunday morning, hoping that an announcement from a non-clergy member might be meaningful.  Rich mentions that the E-Blast doesn’t always get to everyone, or may not be read by everyone.  Jolene said she discussed the issue with Bishop Scarfe who said that there may be some who have pain or difficulty sharing.  Skeet asked if submitting a story anonymously could be done, and Jolene agreed.  Barbara mentions that some people may have very private feelings or not feel comfortable sharing. Rick says that he doesn’t care to discuss personal decisions and background.  Leighton asks how the stories will be distributed; Jolene said a photocopied printout will be available and that they will be on the website/blog.
• Barbara reports we will be saving the date for Saturday, November 3 for a Growing Iowa Leaders meeting held by Dean Hall to discuss “What it means to be a cathedral.” The event may be daytime or evening and is still being discussed.  There will likely be a presentation followed by a panel discussion. Barbara requests that the Chapter members review articles written by Dean Hall that she will provide to the group prior to the meeting.  Dean Hall will also preach on Sunday November 4 and there will be a class between services.
• Jolene reports that the Celebration Reception will cost $1500 and will be held on November 18.

Old Business                                                                                        

• Jolene asks if we have any followup on a personnel committee. Skeet reports that Dcn. John and Chuck Seel have found old policies and procedures that the Cathedral already had used in the past which will serve as a framework for new materials to be drafted.  Skeet puts to the group that if anyone knows of HR experts within the church, we should seek out their help.  Jolene mentions that job descriptions should be done in conjunction with the staff in that job and should be in line with our Vision for the future.
• TLC for the Guild Hall presentation by Elvin McDonald. The Guild Hall will be mostly in blue and white.  We are buying 12 Parson’s chairs and re-upholstering the current dining chairs.  Cost is predicted to be $11, 418.  Work will begin soon.

New Business

• Property Committee
• Skeet received an email this afternoon from Sally Bates that the Bylaws of the Bridge have been amended. Skeet and Sally pose the question of how members of the Cathedral are appointed to the Bridge Board.  Troy answers that in the past they have been appointed by the Dean. 
• Skeet brings up the larger concept that communication in the past has been difficult and an issue that seems to keep coming up. Some general discussion follows.
• Skeet and Ftr. Troy are recommending creating a nominating committee for Chapter Members made up of former Senior Wardens and rotating off members. John would like to mention that we need to search for diversity of all varieties for our group.
• Jolene asks what the process would be to extend the Wardenship to 2 years, and Skeet and others answer that the bylaws would need to be amended and voted upon at annual meeting.
• Matt asked the group if the Bishop had been asked about possibly moving the Diocesan Offices into our church. Skeet answers that there are some general discussions ongoing, but it will take time. Matt mentions that our future budgeting discussions should include non-traditional income streams like rental space.
• Troy reports that we have been having many, many more requests for weddings at the church. He would like to know if the Chapter would be interested in pursuing it.  Much general discussion follows, with general assent that having more weddings, including non-Episcopalian Christian weddings would be a good outreach to the community and income for the Cathedral.  Ftr. Troy recommends a small committee to look into ramifications, requirements, and pricing.
• Save the Date for August 31 and September 28 for Food Truck Friday at lunchtime in the parking lot of the Cathedral.

Closing Prayer - Fr. Troy Beecham

 

Chapter Meeting Minutes

Attendance:
Fr. Troy Beecham
Dcn. John Doherty
Jolene Phelps
Rick Stearns
Rich Jacobs
Laurie Theis
Leighton Carlson
Matt Petty
Elvin McDonald
Skeet Wootten
Derek Sadler
Barbara Willey

Absent:
Brad Schaefer
Jill Southworth 

Opening Prayer - Fr. Troy Beecham

Reading of Mission Statement - Skeet Wootten

Treasurer’s Report - Skeet Wootten

• Treasurer Jill Southworth absent today, report has been emailed to committee, minimal discussion. Motion to approve report Barbara Willey, seconded Elvin McDonald, unanimous approval

Last month’s minutes

• Motion to approve Leighton Carlson, seconded Rich Jacobs, unanimous approval

Junior Warden’s Report - Elvin McDonald

• Guild hall will be started soon, funding is still pending, limited discussion by group

New Business

• Zebulun Treloar comes before the Chapter to have Transitional Deaconate letter signed. He is starting a one-year chaplaincy residency at Methodist.  Doing diocesan ordination exams this week. Application approval moved by Jolene Phillips, second by Elvin McDonald, unanimous approval.  Formal letter signed by all in attendance

Executive Session

• Skeet Wootten proposes we move into executive session. Motion to approve Leighton Carlson, seconded Rick Stearns, roll call vote with 10 members present and 2 absent passes unanimously
• These minutes are both abbreviated and amended to reflect that most of executive session is held in private and is not part of the public record, however public notes as follows:
  • Skeet Wootten proposes a severance package with included non-disclosure and non-disparagement agreements for Dr. Rebecca Gruber. Details of this package confidential.  Discussed at length.  Motion to approve Rick Stearns, seconded Elvin McDonald, vote passes 9-1 with Jolene Phelps the only no vote, citing disagreement with the amount 

New Business

• Jolene Phelps would like to suggest that the Chapter develop or research job descriptions for the staff as well as policies and procedures for staff management.General agreement in brief discussion. No motion or formal action at this time.     

Canon Administrator’s Report - Dcn. John Doherty

• Some of our ministries, especially the Shelter Meal and the Connections Café, are running short of volunteers
• The staff would like our members to volunteer the last weekend of October for the Annual Diocesan Convention events that will be held at the cathedral
• September 23 and 27 Faith Sharing Dinners will be held at the church
• Friday August 31, there will be a food truck at the church parking lot; staff and members can welcome any visitors 

Dean’s Report - Fr. Troy Beecham

• The Dean just returned to Iowa from General Convention, which he says was eventful
  • The Episcopal Church of Cuba was re-admitted to the U.S. Episcopal Church. The Dean was pleased to note that the Episcopal Church is enlivened in the Caribbean and Central America
  • There was further discussion at the convention to write a new version of the Book of Common Prayer; this was tabled, but many supplemental materials outside of the BCP are accepted
  • The Dean wishes to praise the Senior Warden Skeet Wootten and the Organist Mark Babcock for their pastoral care of the church and choir’s personal and social concerns in his absence in light of the recent dismissal of Dr. Rebecca Gruber
• Laurie Theis would like the Chapter to be made aware of a choir party at her house on this Saturday to celebrate the choir looking to the future and also working through their feelings

New Business

• Jolene Phelps would like the Chapter to be aware of a Growing Iowa Leaders meeting to be held on November 3 hosted by Barbara Willey and Diane Hayes. This meeting will line up with the theme of “What it means to be a cathedral” as part of our Cathedral’s 25^thanniversary celebration this fall.  Event is open to all
• Elvin McDonald would like to remind the group to please submit their “Stories of the People of St. Paul’s”

Closing Prayer - Fr. Troy Beecham

 

Chapter Meeting Minutes

 

Chapter Meeting Minutes
17 October 2017
Guild Hall

All Chapter Members Present Except: Stephanie Preusch, Rich Jacobs, John Kerss, Tim Whipple
Clergy Present: Fr. Troy Beecham, Canon John Doherty

Fr. Troy opened the meeting with prayer at 5:30 p.m.

Treasurer’s Report: The Finance Committee has begun work on next year’s budget. Brad reported that this work is on schedule and progressing smoothly.

Minutes: Marilyn Sand moved approval of the September 2017 Minutes, seconded by Elvin McDonald. The motion was unanimously approved.

OLD BUSINESS

Early Childhood Development Program Update: Rick announced that the Parish donor supporting our pre-school initiative had passed away and arrangements for start-up funding was unclear at meeting time. He also noted that this individual had, before his passing, shared with family members his plans and wishes for supporting a pre-school at St. Paul’s.

Notwithstanding this development, area pre-school sites have been visited by committee members and Fr. Troy. Rick estimated that it might be possible for our pre-school to accommodate up to 55 students; however, he will be contacting the governing State agency for clarification. He emphasized that hiring an administrator would be the key first-step in this process as that individual would understand and be capable of guiding a successful set-up process. Rick did note that meals for the students would be involved in this effort and suggested that we could possibly partner with someone in the downtown area to meet whatever nutritional requirements there might be.

Kitchen Update: There was no update from John K., but Fr. Troy reported that quartz countertops have recently been installed and the stove has undergone a vigorous cleaning. It was suggested that “before and after” photos be shared.

Retreat Agenda Progress: Stephanie shared a spreadsheet with updates on the various Retreat objectives (please refer to the meeting handout). Progress is being made in most areas and this Agenda item will remain on the schedule for future, rolling updates.

Discuss Upcoming Events: Chapter members were encouraged to attend the October 21 Revival, with Fr. Troy and Deacon John explaining how the activities will unfold and describing how they will be largely self-directed. On October 22, the Bishop will conduct his Annual Visit. There will be two individuals confirmed and the Bishop will meet with Chapter members between services. On November 5 (All Saints Sunday) the 10 a.m. service will feature the Central College Choir. Also on November 5 at 4:30 p.m., a fundraiser for Connections Cafe will be held in the Undercroft with a musical Cabaret featuring John Zickefoose.

Rick requested that John Zickefoose include information on the Stewardship drive in the weekly e-blasts. He noted that pledge cards have been mailed.

Elvin McDonald noted that he will be proceeding with a plan/design for a much-needed update to the Guild Hall, and his activities in this regard will come through the Property Committee.

SENIOR WARDEN’S REPORT

In Sephanie’s absence, she submitted a written report that highlighted her meeting with the Property Committee and she shared a draft of pending/suggested property improvements (please refer to the meeting handout). Additionally, she asked that Chapter members give thought to recruiting new Chapter members for 2018, and that she will be following up on the suggestion that she initiate a Chapter Update for the monthly issue of the Journey.

CANON ADMINISTRATOR/DEACON’S REPORT

Deacon John plans to reach out to Cloister leaders to encourage regular meeting schedules and event planning. He also has plans for a Pastoral Team (including Eucharistic Ministers) that in addition to making home Eucharistic visits, would include phone calls and sending notes and/or cards. Additionally, John is getting more involved with Parish youth.

Fr. Troy led Chapter members in Compline.
A motion to adjourn from Skeet, seconded by Laurie, was unanimously approved at 6:30 p.m.

Respectfully submitted Barbara Willey, Chapter Clerk