Chapter Meeting 7/16/2019, 5:30pm

St. Paul’s Episcopal Cathedral

Attendance:

Clergy

Fr. Troy Beecham
Fr. Zebulun Bevans-Treloar
Dcn. John Doherty

Class of 2020

Derek Sadler
Rick Stearns
Laurie Theis

 Class of 2021

Leighton Carlson
Matt Petty
Jolene Phelps
Jill Southworth

 Class of 2022
Diane Hayes
Tom Thompson
Stephanie Wells
Skeet Wootten

Absent
Brad Schaefer

Guests
Shelley Thompson

 [Members from above referred to by first name following]

 Opening Prayer– Fr. Troy Beecham

Reading of Mission Statement– Skeet Wootten

 Treasurer’s Report– Jill Southworth

  • Finance committee met and reviewed the finances and the budget and financial documents are updated.
  • We are on-budget through June 30.
  • We were short 2 payments to the Diocese in 2018; those have been made and we are current with the Diocese as of June 30.
  • We are not currently in audited status; at this point the finance committee does not have a recommendation for an auditor.
  • Until we are in an audited status the balance sheet will be a called a Financial Position Report and not a balance sheet.
  • Finance committee recommends reducing the number of institutions we have bank accounts with to one. Chapter has requested the finance committee find a bank to combine the accounts into with lower fees.
  • Three special purpose line items have money remaining but the special purpose is complete; per the by-laws this can be reallocated to the operating fund by the Chapter. Motion by Jolene, second by Laurie to reallocate the funds in these three line items to the operating fund. Unanimous approval.
  • Review of equity line items:
    • 4 lines correspond to the Capital Trust Asset. Recommendation to write this lines off and reconcile the accounts. Motion by Dianne, second by Jolene. Unanimous approval.
    • Transfer fund account recommendations: 4, balance and close; 4 accounts close and move to operating fund. Motion by Jolene, second by Laurie to move these funds to the operating fund. Unanimous approval.
  • Altar Guild funds - There are questions on how altar guild operates, who controls the funds, who is accountable, etc. The Chapter does not currently have an accounting for any altar guild accounts. Skeet will discuss rolling the altar guild accounts into the Cathedral accounting with Phyllis Melton.
  • There are is one equity line of $41,200.57 that was previously unaccounted for and has been added to the financial reports.
  • There are a number of other equity lines in the Transfer Fund that are being reconciled and cleaned-up for a more streamlined and accurate financial report.
  • Discussion on how to handle designated gifts when they have been carried on the books for years and there aren’t funds to do a complete project. Recommendation to create a gift policy.
  • Motion by Leighton, second by Rick to approve the financial report. Unanimous approval.

 June Meeting Minutes

  • Motion to accept Jill, seconded Laurie. Unanimous approval.

   Deacon’s Report – Dcn. John Doherty

  • Has been working with the finance committee on getting financial reports updated.
  • Met with three couples regarding upcoming weddings.
  • Has been involved in the community and with pastoral care.
  • Creating job descriptions for employee reviews.
  • Property:
    • Received a bid for concrete work
    • Tuck-pointing work still needs to be completed
    • AEDs have arrived and need to be installed
    • Carpet cleaning is on the to-do list

Assisting Priest Report- Fr. Treloar

  • Meeting with parents of young children. Will begin having field trips with the families to get to know each other.
  • Saturday July 21 Fr. Treloar is meeting with the youth formation individuals at St. Timothy’s and St. Andrew’s. They are combining their youth programs. Might be an opportunity to join with these parishes.
  • Timothy’s has an Ark Program for younger children that we may be able to leverage. We’ve been invited to meet with St. Timothy’s to discuss.

Dean’s Report – Fr. Troy Beecham

  • Jonathan Hanson began a 6 week course on reading the Bible on Sundays between the services. It lasts approximately 45 minutes.
  • Metro Chapter is August 24 from 9 - 2 at St. Mark’s; there is also a wedding on that date so Fr. Troy will not be at Metro Chapter. All from the Chapter are invited and encouraged to attend.

Old Business

  • Cathedral Planning/Strategic Planning
    • Group has not met since last meeting.
    • Jolene has met with Rev. Meg Wagner from the Diocese on communications. Rev. Wagner will come to a meeting of the communications committee to provide advice.
    • Troy wrote an article for the Journey.
    • Next meeting is July 18.
  • Summer Youth Choral Project
    • Offered free snacks and lunch through Jessie Sadler. Moved the hours to 8:30 - 12:30 to accommodate the lunch.
    • Have volunteers for costumes, picking-up food, teaching, etc.
    • There are currently no registrants. Going to offer 10 scholarships to children living at Homes of Oakridge.
    • Mark Babcock is going to be on KCWI Friday morning to promote.

New Business

  • Treloar’s Assistant Position - Proposal to extend 1-year contract for Fr. Treloar to be an Assisting Priest in a half-time position at St. Paul’s. The Diocese has offered to split the cost of hiring Fr. Treloar. This was not budgeted for however it is beneficial for the church.
    • Insurance - no impact to insurance as Fr. Treloar has health insurance elsewhere.
    • Budget impact - between the $40,000 equity line that was discovered and the reconciling of accounts the impact can be covered by the budget.
    • Motion by Stephanie, second by Dianne to extend 1-yeaer contract to Ff. Treloar. Unanimous approval.
  • Mission Statement - need to post above guest book, put in bulletin weekly, and add to Journey.
  • Discussion on altar flowers and how the process works. Currently most individuals call the florist directly to order and pay for the flowers. Some call the church and give a donation for flowers. Does it make sense for the church to coordinate flowers and bill the individual providing flowers for the week? Tabling the discussion for now.

 Junior Warden’s Report – Matt Petty

  • Human Resources updates - annual performance reviews of employees will be conducted. Job descriptions are being updated.
  • Budget discussions for 2020 will begin in September.

Senior Warden’s Report – Skeet Wooten

  • High Street Door
    • We have 2 bids to fix the door. One is from Doors, Inc. the other from Walsh.
      • Doors, Inc - $5,398 (does not include painting the door)
      • Walsh - $5,658.43 (includes painting the door)
    • Motion by Skeet to approve the bid from Walsh pending approval on historical appropriateness from Historical Preservation Fund, second Jolene. Unanimous approval.
  • Upstairs Kitchen - Thank you to Tom and Shelley for their work on the upstairs kitchen flooring.
  • Neighborhood Des Moines Register - Nice article on Tracy Petty.
  • Alex Ervanian - long-time parishioner passed away on July 7.

Closing Prayer – Fr. Zeb

 Respectfully Submitted,

Stephanie Wells, Clerk

******************************

Chapter Meeting 6/18/2019, 5:30pmSt. Paul’s Episcopal Cathedral

Attendance:

Clergy
Fr. Troy Beecham
Fr. Zebulun Bevans-Treloar 
Dcn. John Doherty

Class of 2020
Derek Sadler
Brad Schaefer
Rick Stearns
Laurie Theis

Class of 2021
Leighton Carlson
Matt Petty
Jolene Phelps
Jill Southworth

Class of 2022
Diane Hayes 
Tom Thompson
Stephanie Wells
Skeet Wootten

Guests

 

[Members from above referred to by first name following]

Opening Prayer Fr. Troy Beecham

Reading of Mission Statement Skeet Wootten

Treasurer’s Report – Jill Southworth

  • There are some questions on the financial report that were brought about by reviewing our contributions to the Diocese. We are currently at least 2 payments behind due to first quarter 2019 payments being credited to our 2018 obligation.

  • There are a number of outstanding accounts payable - approximately $11,000.

     There is no belief by the finance committee that any money has been misappropriated; it is just a matter of the books being inaccurate. Once they are updated to reflect current status, the budget needs to be reviewed as it will be off.

  • Finance committee is meeting 6/21/19 to review the accounts and the budget. Once they meet, they will present an update to the Chapter.

  • An investment account was found with approximately $40,000 that needs to be added to the financial reports.

  • This issue goes back to June 29, 2018.

    May Meeting Minutes

  • Corrections:

    • Under Dean’s report, Outside weddings should reference wedding coordinator

    • Under Deans report, correct the spelling of Bishop Scarfe’s name

    • Under Junior Wardens report spell out AED

  • Motion to accept as amended Jill, seconded Diane. Unanimous approval.

    Deacon’s Report – Dcn. John Doherty

Property Updates

Upstairs kitchen dishwasher leaker has been repaired as of 6/18.
Tuck-pointing contractor has been paid for half of work on bell tower and chimney. They need a bigger lift to complete the rest of the work.

Thank you to Tom Thompson for donating the tile and trim and the work for the floor in the upstairs kitchen.

Shelter Meal

Marilyn and Duane Sand have been purchasing the food for the shelter meal that has not been donated and delivered it to the shelter and then being reimbursed. They are no longer able to continue to this work. Thank you to them for all of their years of assistance with the meal. We need volunteers to assist with this portion of the shelter meal; contact Dcn. John if you are interested.

Dcn. John has reached out to other parishes about partnering - there is someinterest but it isn’t strong. For the June meal we are okay not partnering.

Dean’s Report – Fr. Troy Beecham

  • Thank you to Fr. Zeb for stepping in on June 9 when Fr. Troy was not feeling well.

  • Attended CREDO, a conference that priests and deacons are invited to every 10 years last week. It is a great resource for clergy wellness and Fr. Troy is appreciative of the support of the Chapter to attend this conference.

    Old Business

  • Cathedral Planning/Strategic Planning

    Meeting held 6/18 including Bishop Scarfe
    Enable the ministry of the Diocese - part of this is building a relationship with Trinity Cathedral Davenport.
    Can leverage the work from the Diocese on communications - would like to schedule a meeting with Rev. Meg Wagner from the Diocesan offices and the communications committee. Goal is to create a communications plan that reaches people in a way they prefer to communicate.
    Make St. Paul’s a place that is invitational to events occurring within the Diocese,which is working to host more Diocesan events. Would look to create a volunteer committee to assist with hosting. This would include volunteers from all metro churches.

  • Summer Youth Choral Project

    Registration form link is available on Facebook as of 6/18/19.
    Camp is August 5 - 9 from 8:30 - 12:00 each day.
    The kids will learn a short musical and also spend time learning about liturgical music, art, and architecture (including an architectural tour of historic churches in Downtown Des Moines).
    Cost is $50 per child/$35 for each additional child. Scholarships are available for children who need assistance with the cost.

    New Business

Children’s Programming

There is a quorum of 3 and 4 year olds and we need a plan for their formation. Godly Play requires 2 individuals - a door keeper and a story teller.
Will see if there are individuals who are interested in volunteering; we may need to consider paying individuals.

Suggestion to meet with families with children to see what they want/need/expect from the church for their children. Can also take the opportunity to explain Godly Play to the families if they are not familiar with the program.

Will put information in the bulletin, e-blast, and Fr. Troy will email families we already know about to invite them to the meeting. It will be after the 10:00 service on Sunday, June 30.

Matt will help facilitate the meeting; Dcn. John will attend. Will reach out to Anna Whipple to see if she can attend given her prior experience with Godly Play.

Junior Warden’s Report Matt Petty

  • Planning to work on building out human resource policies and procedures in July and August.

  • Automated External Defibrillators should be delivered and installed in the next few weeks.

  • Chapter Size - does it make sense to reduce the Chapter size from 12 to 9?

    Originally thought it made sense to not burn out volunteers.
    Larger group means there are more people meeting and providing input into church business.
    Smaller group could also wear out due to having to take on more responsibilities. Larger group means more points of contact for members of the congregation. There is a special dispensation from the Bishop for all Chapter members to serve 2 consecutive terms as a Chapter member. The wardens are also not limited to one year.
    Decision by the group to table this topic for now.

    Senior Warden’s Report – Skeet Wooten

High Street Door

2 bids: Doors Inc and Walsh Door and Hardware. The original bids were to replace the double wood doors with double wood doors. Due to code concerns new bids were requested with one hollow steel door that is hospital width and a side window using safety glass. We are waiting for the new bid from Walsh Door to make a decision.

Doors Inc Bid - $5,800
With all property projects we need before/after pictures, receipts, sketches or source pictures for the Historic Preservation Tax Credit.

Closing Prayer – Fr. Troy Beecham

Respectfully Submitted, Stephanie Wells, Clerk


NO CHAPTER MEETING IN APRIL

 

Chapter Meeting 5/21/2019, 5:30pm St. Paul’s Episcopal Cathedral
Attendance:

Clergy

Fr. Troy Beecham
Dcn. John Doherty
Dcn. Zebulun Bevans-Treloar

Class of 2020
Derek Sadler
Rick Stearns
Laurie Theis

Class of 2021
Matt Petty
Jill Southworth

Class of 2022
Diane Hayes
Tom Thompson
Stephanie Wells
Skeet Wootten

Absent
Brad Schaefer (’20)
Leighton Carlson (’21) J
Jolene Phelps (’21)

Guests  
None

[Members from above referred to by first name following]

Opening Prayer – Fr. Troy Beecham

Reading of Mission Statement – Skeet Wootten

Treasurer’s Report – Jill Southworth

  • Timing of the treasurer’s report. The report for today’s meetings was sent out late afternoon without sufficient time for review. This has been addressed and in the future will go out a week prior to the meeting.
  • Income is lagging a bit more than we want; expenses are slightly over budget (approximately $1,700). This is primarily due to 2 larger expenses - legal fees and a consultant to assist with the historic tax credit. Both of these items should result in additional income.
  • We continue to operate at a deficit.
  • Motion to accept Laurie, seconded by Diane. Unanimous approval.

March Meeting Minutes

  • No April minutes due to Chapter retreat.
  • Motion to accept Jill, seconded Diane. Unanimous approval.
  • Deacon’s Report– Dcn. John Doherty and Dcn. Zebulun Bevans-Treloar
  • Property updates
  • The lift was to do repairs on the west side of the bell tower. It cost approximately $1,000. Addition work needs to be completed (mortar work) and would be approximately $1,500. The money could come from the preservation fund.
  • Motion made by Tom to approve $2,000 from the preservation fund to continue the bell tower tuck pointing, seconded by Matt. Unanimous approval.
  • Stoop by back door is being looked at by contractors.  
  • Alley concrete is causing issues due to how it was installed (no joint between concrete and building brick). It is work that was completed by the city. We will address the issue with the city however the concrete needs to be repaired or it will cause building damage.

  • Stairwell to 9th street from the undercroft there is water damage
  • Shelter Meal Meal is Friday, May 24
  • We need volunteers to assist with this ministry; with the current level of volunteer support it is not sustainable.
  • Two options have been proposed - doing the shelter meal less often or partnering with another metro church.
  • Food donations and volunteers to help are both an issue. The church is spending $300 - $400 per month to supplement the donations.
  • Dcn. John will reach out to other parishes to see if they are interested in participating.
  • Parishioners Update - we have a member whose father passed away and another who is receiving home communion.
  • Directory - Dcn. John has an updated directory
  • Summer Ministries Retreat in June - Dcns. John and Zeb will be attending. There are cohorts you can join for support during the year
  • Dcn. Zeb - Ordination is Saturday

Dean’s Report – Fr. Troy Beecham

  • Outside weddings
    • Fr. Troy is working on creating a document to guide outside weddings. A wedding coordinator will be hired to assist with these weddings and will be paid through fees from the wedding.
  • If you know someone who would be interested, see Fr. Troy
  • Bishop Scarfe will be in attendance on Sunday to present GILEAD.
    • Fr. Troy is calling our top donors this week to make sure they have received their information and if they have any questions.
    • GILEAD final gathering is June 9
    • Packets will be handed out beginning this coming Sunday (May 26)
  • Will be gone June 11 - 17 including Sunday June 16

Old Business

  • Cathedral Planning/Strategic Planning

Last meeting was 4/30/19
The group is working on a proposal to be presented at the Diocesan Board meeting on September 14, 2019

  • Summer Youth Choral Project - No update

New Business

  • Tax ID - Any fundraiser for the church where the church’s tax ID will be used (e.g. a portion of your ticket is tax deductible) must come before the Chapter for approval.
  • Endowment Funds - The vote from March on the use of principal of the endowment fund required a vote of 80% of the investment committee and a 2-week notice to the Parish prior to the vote. The investment committee did meet and voted unanimously to withdraw principal from the endowment fund (confirmation of this vote attached). At the Annual Meeting with the budget presentation it was announced endowment principal would be utilized to fund the budget for the year and the Annual Meeting minutes reflect this notice.

  • AEDs - Motion by Matt, seconded by Derek to appropriate up to $3,000 for the purchase and installation of 2 AEDs for the church. Unanimous approval.
  • Investment Committee - The investment committee needs at least one more member and one needs to be from the Chapter. Derek and Tom were nominated and elected by unanimous approval. 

Junior Warden’s Report – Matt Petty

  • Historic Tax Credit - We are working on obtaining approval to receive a tax credit on renovations. The work on obtaining this designation began about 2 years ago and was approved by the chapter. It would result in up to a 25% tax credit on the cost of work; as we don’t pay taxes it would be a refund to the church.
  • Matt will meet with the consultant (and anyone who wants to help) to see what steps need to be taken next in June. Goal is 25% of the kitchen remodel and the roof costs.
  • Property Committee Meeting Report
    • Bill Graham resigned as chair and from the committee due to his position with the Diocese and possible conflicts of interest.
    • Phyllis Melton is acting as chair on a temporary basis.

Possible projects

  • High Street Chapel door replacement
  • Flooring
    Automated External Defibrillator – discussed where to place them: one by the Narthex and the other in the undercroft
  • Chapter Numbers - At the retreat it was discussed to decrease the number from 12 to 9. Would like to discuss further and possibly pass a motion at the June meeting.
  • Organ concert and art show - Friday, June 28

Senior Warden’s Report – Skeet Wooten

  • Deacon Zeb’s Ordination - Saturday, May 25 at 11:00
  • Courtyard Dinner - June 8
  • Currently have 38 tickets sold
  • Young Members Dinner Group Was held May 17 at Mark and Tony’s house
    • June meeting will be at Skeet’s house on June 21
  • Chapter Counters - Updated list for the second half of the year was sent by John Z.
  • Contact John if you are scheduled for a Sunday that does not work for you.
  • Meeting with the Bishop - Skeet, Matt, and Fr. Troy met with the Bishop on how we can be a better Cathedral. It went well and there will be ongoing conversations. 


Closing Prayer– Fr. Troy Beecham

Respectfully Submitted, Stephanie Wells, Clerk

  • Chapter Meeting Minutes 3/19/2019, 5:30pm
    St. Paul’s Episcopal Cathedral
    Attendance
    Clergy
    Bishop Scarfe (Via teleconference)
    Fr. Troy Beecham
    Dcn. John Doherty (Via teleconference)
    Dcn. Zebulun Bevans-Treloar
    Class of 2020
    Derek Sadler (Via phone)
    Brad Schaefer
    Rick Stearns
    Laurie Theis
    Class of 2021
    Leighton Carlson
    Matt Petty
    Jolene Phelps
    Jill Southworth
    Class of 2022
    Diane Hayes
    Tom Thompson (Via phone)
    Stephanie Wells
    Skeet Wootten
    Guests
    Denis Green
    Rev. Meg Wagner
    Julianne Allaway
    [Members from above referred to by first name following]
    Opening Prayer – Fr. Troy Beecham
    Reading of Mission Statement – Skeet Wootten
    GILEAD Campaign Report - Bishop Scarfe and Denis Green
     Report from the Bishop on this campaign.
     Growing Iowa Leaders, Engaging All Disciples
     Campaign will make funds available as grants for training and new ministries and initiatives to equip and support parishes throughout the Diocese.
     Looking for collaboration from St. Paul’s with the Diocese in promoting the campaign.
     Goal is to raise $5M in pledges by July. Pledges paid over 3-years. 3% of an individuals annual income over 3-years is the ask.
     No individual goals for congregations
     Collaborating congregations participant can designate a percentage of their pledge to come to St. Paul’s and the rest will go to the GILEAD fund.
     Collaborating congregations will receive 3-years of support with stewardship efforts via consulting firm.
     Questions:
    o What leads do we already have? Currently at just over $750,000
    o What is specifically involved with collaborating? Lend St. Paul’s name to campaign in a public manner, up-to-date membership list, identify specific individuals to ask for pledge personally, promote during Eastertide in bulletin inserts and announcements, distribute packets to members.
    o Who is the receiving the donation? The Diocese of Iowa. The Diocese will disperse checks quarterly to parishes for their portion of the pledge. Diocese will be responsible for reporting, sending tax forms, etc.
    o Who is the committee that will award grants? That is TBD. It will be set-up by the board.
    o When will grants become available? This is TBD but will probably be January 2020.
    o Is this an endowment? No, it’s purpose is not to be an endowment but spent down over approximately 7-years.
    o How will this impact annual pledge campaign? If done successfully, it shouldn’t have an impact. Ask will be low pressure - please discern if this is something you wish to support?
    o Will there be another campaign once this one is complete? It is possible 5 - 7 years from now there will be another one but there have not been any formal discussions.
    o Is there an appeal process for a grant being declined? Process is yet to be defined.
    o Concerns about our financial state and asking members to direct donations to Diocese. We also have members still completing pledges from Cathedral Preservation capital campaign. Experience is that people do not decrease annual pledges when special types of campaigns such as these occur. Denis can provide churches that have been through this successfully as “references”.
    o How is consulting firm being paid? It is a flat fee not a percentage of money raised. There were 3 consulting firms that bid on the campaign.
    Treasurer’s Report – Jill Southworth
     Currently on-target for 2019 budget; however budget was developed based upon a known $9,000 deficit per month to be covered by investments.
     Expenses and income are both down for January and February.
     Need to decide which account and when to draw from investment accounts. Diocese fund takes longer to receive money; both accounts (Diocese and Vanguard) have similar returns.
     Motion by Jill draw down $30,000 from Vanguard account immediately to cover budget deficit through March. Seconded by Jolene.
    o Motion by Skeet to amend the amount to $45,000 to cover budget deficit and provide working capital; seconded by Jolene. Unanimous approval.
    o Unanimous approval of motion as amended.
     Motion by Jill to immediately begin process of drawing $10,000 per month from investment funds held with the Iowa Diocesan Fund; seconded by Matt.
    o Discussion that current investment draw down approval is for $125,000. If we need to draw down investments more than this, it will need additional approval.
    o Unanimous approval of motion.
     Endowments currently have approximately $1.5M. At current spending rate, endowment funds would be gone in approximately 7 1/2 years.
    February Meeting Minutes
     Correction - Brad was in attendance via telephone.
     Motion to accept as amended Jill, seconded Laurie, unanimous approval.
    Deacon’s Report – Dcn. Zebulun Bevans-Treloar
     Jonathan Hansen and Dcn. Zeb are teaching the confirmation class. There are 2 individuals currently attending.
     3 Baptisms will be held at Easter
    Dean’s Report – Fr. Troy Beecham
     2 parishioners have had serious health concerns over the last week. Please keep them in your prayers.
     Lent Choral Evensong is being held every Thursday. 57 people attended first Evensong. Trying to make it into a metro chapter event. 2 parishes have agreed to participate.
     Great Easter Vigil - all metro parishes have been invited to attend. St. John’s (Ames) and St. Martin’s (Perry) plan on attending and bringing parishioners.
     March 26 6 - 8 meeting with the Bishop at St. Paul’s to decide what we and St. Marks think we need the most help with from the Diocese for funds from Growing Iowa’s Leaders.
    Old Business
     Cathedral Planning/Strategic Planning - Jolene submitted a report.
     Summer Youth Choral Project
    o Jolene made a motion for a summer fine arts camp, seconded by Diane, unanimous approval.
    New Business
     Approval of Parochial Report - Motion by Leighton, seconded by Jill, unanimous approval.
     Property Committee Prioritization - Need to prioritize Chapter’s property improvements for spending from Cathedral Preservation Fund. The funds may not be spent on general maintenance. Each year there is approximately $60,000 from this fund. Possible projects include:
    o Flooring in nave
    o Plaster in nave
    o Guild Hall kitchen
    o Undercroft
    o Wall in guild hall
    Any project in the nave requires the organ be sealed to prevent damage. These projects should be done at the same time.
    An option would be to spend a smaller sum this year and save for a larger project in 2020.
    Will continue researching cost of various projects and make a decision at a future Chapter meeting.
     Parking Lot
    o There are 5 weekday services where we need use of the back parking lot: Ash Wednesday, Chrism Mass, Good Friday, 2 noon Advent recitals.
    o Need to begin having an informal contract with those renting spots in parking lot that outlines when we definitely need the parking lot and other times where it may be needed such as funerals.
    o Parking lot renters pay $75 per month.
     Chapter Retreat - April 13, 2019. 9:00am - 12:00pm
    o Skeet’s office 4344 Corporate Woods Drive
    Junior Warden’s Report – Matt Petty
     Day-to-day running of the church is going well
     Lots of good things going on - attendance at metro chapter meeting, VBS, etc.
    Senior Warden’s Report – Skeet Wooten
     GILEAD - Motion by Diane to be a collaborating parish, seconded by Laurie, 11 in favor, 1 opposed. The motion passed.
    Closing Prayer – Fr. Troy Beecham

Chapter Meeting Minutes

February 26 2019, 5:30pm

Attendance:

Fr. Troy Beecham
Dcn. Zebulun Bevans-Treloar
Rick Stearns
Rich Jacobs
Leighton Carlson
Matt Petty
Skeet Wootten
Derek Sadler
Jill Southworth
Jolene Phelps
Elvin McDonald
Barbara Willey 

Absent:
Dcn. John Doherty
Laurie Theis
Brad Schaefer 

[Members from above referred to by first name following]

Opening Prayer – Fr. Troy Beecham

Reading of Mission Statement – Skeet Wootten 

Treasurer’s Report– Jill Southworth

  • We have been progressing consistently on budget until approximately mid-year 2018, when expenses increased and income decreased. With the finance committee’s proposed budget for 2019, the expected shortfall will be significantly higher; expected pledges should be approximately consistent with prior years, but other sources of income will decrease.
  • Motion to accept Leighton, seconded Elvin, unanimous approval

Previous meeting’s minutes (December 17, 2018, as amended)

  • Motion to accept Jill, seconded Elvin, unanimous approval      

Deacon’s Report–Dcn. John absent, written report emailed to chapter and added to these minutes below

  • Zeb reports that the cathedral is currently doing re-licensing for eucharistic ministers, Sundays at 9 a.m.

Dean’s Report – Fr. Troy Beecham

  • The Dean’s surgery for sinuses has was complicated by post-op pain and migraines, but overall doing well now. Fr. Troy wants to thank both deacons and staff for managing the cathedral well in his absence.

New Business

  • Skeet brings that we are soliciting for nominations for new chapter positions for 2019. We currently have 4 individuals who have expressed interest in serving: Stephanie Wells, Tom Thompson, Diane Hayes, Skeet Wootten.
  • Rotating off will be Barbara, Rich, and Elvin. Skeet’s term is ending, but he will be running for a second contiguous term.

 Old Business

  • Jill brings that from 2017 kitchen construction project, John Kerss did not receive much specific public thanks, and she’d like to submit that we should mention his service at annual meeting this year. General agreement.
  • Skeet brings further discussion on the budget. The chapter as a group discussed historical context and thoughts for moving forward at length. Much of the below notation of the discussion is abridged heavily; apologies if any details are missing.
  • Revenue
    • Pledges: 105 pledging units this year down from 110 last year, other discussion, total pledging amount approximately $297,000, similar to years prior.
    • Endowment: minimal discussion, reminders that current amount is approximately $1.2 million and that bylaws stipulate annual operating expenses draw down 5% of this amount; this approximately $60,000 is already included in the budget proposal.
  • Expenses
    • Outreach: Marketing budget has been proposed to be greatly expanded from about $12,000 to about $30,000. There is general agreement that expanding marketing would be an important step to help us grow and be better recognized in the community. The group is also concerned that marketing/communications needs a high degree of oversight, especially if that much money is going to be spent.
      • Troy has volunteered to lead the new communications committee.
      • The group agrees that the committee should have contact with M2K at least once per month and that M2K should have a very specific quarterly plan and report back to The Chapter at least 1-2 times per year.
      • Troy asks if it would help save money to return administrative M2K responsibilities for basic publishing and online content back to the cathedral staff, but most of the chapter agrees that our staff are not as able to do that cheaply and well and prefer to leave it with M2K.
    • Worship:
      • As an aside to the budget discussion, but to highlight activity in our individual ministries, Jolene brings that our organist/choirmaster Mark Babcock is working on a vocal music summer camp proposal.
      • Approximately $15,000 increase in music budget has been proposed. Some of this is transferring budgetary responsibility from an individual donor to the cathedral budget, and others are expanding programs. After much discussion, there is broad support for continuing to finance our music ministry fully.
    • Salary increases to all current employees with raises of 2.8% (concomitant with COLA), and increase in Mark Babcock’s salary by $9,000 as he transitions from organist to organist/choir master. General agreement amongst the chapter.
  • Troy recommends a new committee be formed that will help with staff management including annual and semi-annual reviews
  • Skeet brings discussion on the Diocesan Pledge, for 2019 calculated at $74,000.
    • Last year it was $67,000 and was fully funded.
    • Per Skeet (and with agreement from Fr. Troy and others), the 5 largest and most funded churches in the diocese make up the majority of the diocese’s budget.
    • Rick recounts that in years past, concern over the amount of the Diocesan Pledge and how it makes the budget difficult has been raised before, and explains to the Chapter how discussions with the Diocese went at that time.
    • There is general concern that the Diocesan Pledge is a very large expenditure given that we are likely operating a very large deficit budget, however the group keenly feels responsibility to the Diocese as well.
    • Despite concerns, the Chapter feels that the Diocesan Pledge should be funded in full for this year, but that moving forward, the pledge as well as overall strategic budgeting vision should be discussed with the Bishop and his staff further.
    • Deficit planning and investment committee discussed at length.
      • Motion for the chapter to seek the permission of the financial investment committee to draw down up to $125,000 from the endowment fund to fund the operating budget, in addition to the 5% draw already stipulated in the bylaws.
      • Motion Elvin, seconded Jolene, unanimous approval.
      • Bylaws reviewed by Rich.
    • Motion to continue under FY2018 budget for funding purposes until final approval for FY2019 budget, but also that the diocese can be notified that The Chapter intends to honor the full Diocesan Pledge for 2019.
      • Motion Leighton, seconded Jill, unanimous approval.

 Junior Warden’s Report– Elvin McDonald

  • For positive reflection, Elvin brings that we have produced many great things at the cathedral this year, including the new Bishop of Kansas, a new deacon, a refurbished guild hall.
  • The artwork will rotate in the guild hall over time.
  • Rick offers thanks to the rotating off Chapter Members for their service.
  • Rich would like to thank those that helped with the finance committee through many hours of budget work.

Senior Warden’s Report– Skeet Wooten

  • Skeet offers thanks to everyone for “giving their time, talent, and treasure, to the church. We are a better parish for the work that you put in.”

Closing Prayer – Fr. Troy Beecham    

Deacon’s Report, received by email from Dcn. John Doherty

I hope that the 2019 budget is passed as proposed by the finance committee. It has been well thought out and discussed with the executive committee, key volunteers, and staff. Thanks to Rich Jacobs and all who participated in formation of the budget and in the stewardship campaign.

As desire to increase our engagement with the diocese and the community; The funding of outreach ministries, support of the diocese and The Episcopal Church, hospitality, and staff are my priorities along with maintenance (non-capital expenses) for the building.

I have been busy with pastoral care and working with the staff on our worship services. Building maintenance and scheduling is always important. A new Young People AA group is meeting here on Tuesday evenings. They wanted to be downtown and like that we are a visible presence of healing in Des Moines.

We have several weddings and baptisms coming this year.  I have been preparing some of them.

The staff has been wonderful during the Dean’s recovery and time away.

I have updated safeguarding training login and passwords for our lay ministers which are in the process of getting the licenses renewed.

It has been a pleasure to have Zeb as a fellow deacon. He is a great asset and is helping with many things including the Eucharistic Minister training and others which he may share.

I spend some time watching the website to see events are up to date and making changes as needed.

I work to support our feeding ministries which require constant work. We have 4 monthly events: The Shelter Meal, Connections Café, DMARC food pantry collections, and food delivery to the Lovejoy Food Pantry.

I connect with parishioners to support their church and vocational lives in various ways.  Recruitment of volunteers is always a priority and this is an area St. Paul’s has potential for growth.

I work closely with Tracey to review financial statements and giving trends.  I approve payments and reimbursements if they are not re-occurring monthly bills. 

The class ‘The Way of Love, Practices for a Jesus-Centered Life’ continues on Wednesdays at 7:00 PM through February. You can come to St. Paul’s in person or join us online by using the link on our website or weekly e-blast.

A reminder that the Ordination and Consecration of our former Dean, The Rev. Cathleen Bascom as the tenth Bishop of the Diocese of Kansas will be March 2nd at 11:00 AM in Topeka, Kansas. I know she will be delighted to see people from St. Paul’s.

 

December 8, 2018

Attendance:
Fr. Troy Beecham
Dcn. John Doherty
Dcn. Zebulun Bevans-Treloar
Rick Stearns
Rich Jacobs
Laurie Theis
Leighton Carlson
Matt Petty
Skeet Wootten
Barbara Willey
Derek Sadler
Jolene Phelps
Elvin McDonald 

Absent:
Brad Schaefer
Jill Southworth

[Members from above often referred to by first name following]

Opening Prayer – Fr. Troy Beecham

Reading of Mission Statement – Skeet Wootten

Treasurer’s ReportDcn. John Doherty in place of treasurer Jill Southworth

  • Plate giving is down for the year. Pledge giving is about on par with expectation. Will be about $30,000 short on budgeting by end of year at current rate. We will have a deficit this year, and will likely be looking at a budget shortfall next year.
  • Motion to accept Rich, Second Leighton, unanimous approval voice vote

Previous meeting’s minutes – October 16, 2018; November minutes pending

  • Spelling of Dean Beecham correction, date correction, prior to publishing
  • Motion to accept Rich, Second Jolene, unanimous approval voice vote                                

Special Marketing Report from M2K–Kris Winter

  • M2K was recommended to us by Stephanie Preusch because they work with her employer, Neighborhood Finance Corporation.
  • Since working with us M2K has been working with our internal communications primarily and have done very little outreach to the community. They have managed the E-Blast and the Journey.
  • The Chapter and Rick in particular have invited M2K to extend a proposal for more in-depth outreach to the community.
    • Kris presents a long and well-organized proposal “Cathedral of St. Paul’s 2019 Marketing Plan & Budget”
    • Goal: Add 40 new members in 2019, targeting young adults living downtown
    • Kris gave short detailed presentation of how we could do more outreach to this group; see the above-mentioned proposal
    • Rick explained his reasoning in asking M2K to give an expanded proposal: he thinks they are doing well for us currently managing basic communications and publishing, but thinks they could do a lot more.
    • Some general discussion followed. Group generally agreed that more marketing would require more oversight, perhaps from a specific committee for communications or meeting more often with Chapter, or both.

Deacon’s Report–Dcn. John Doherty and Dcn. Zebulun Bevans-Treloar

  • The Migration: No Longer a Stranger class is wrapping up this week. The Way of Love book study and electronic video conference class will be starting January 9.
  • John has been to multiple ICE accompaniments recently at the federal building.
  • John has attended multiple DMARC food fundraisers recently.
  • 3 weddings are planned for next year already. We are getting requests from non-members often about weddings.
    • Questions about changing wedding planning structure to encourage more people to attend church. Large general support that we should expand our wedding process, likely with certain volunteers or a committee.
  • Outreach update: One of our parishioners went without a furnace for a long time. St. Paul’s will pay about $900 for repairs.
  • Someone has volunteered to deliver our DMARC food donations.
  • Shelter Meal is weak on volunteer and financing support- may need a new point person.
  • Zeb says Greening of the Cathedral is December 23 and there will be a brunch after at Star Bar. There is also a pregreening decorating on December 22.
  • January 6 is acolyte training and the 3 following Sundays is lay eucharistic ministry training, including licensing.

Dean’s Report – Fr. Troy Beecham

  • Dean Troy thanks us for moving tonight’s meeting. He is scheduled to have surgery tomorrow.
  • Dean Troy has given comments during other times in the meeting (discussion about marketing, discussion about weddings, discussion about outreach) and has nothing else to report.

Old Business

  • Advent Tea was a great success. Barbara thanked all those that helped. Attendance was 60 people or higher.
  • Stewardship update – Rick gave a report that there are several past members that haven’t attended recently or who have moved away who will likely not pledge again, leaving us with a projected $15,000 shortfall. We are planning on sending out a letter to all Journey subscribers that aren’t planning to pledge to ask for a year end donation.
  • Budget Update – Rich handed out a shorthand summary of finance committee recommendations [“Summary of Preliminary 2019 Budget Recommendations Dec. 17, 2018]. The budget started with budget revenue from last year. Everything else is discussed in terms of increase or decrease from last year’s budget. The budget was prepared with the idea that The Cathedral should not only be maintained, but also some growth or expansion included, including the expanded marketing budget and others. Expenses are up $51,000. Income is projected to be less $78,000, mostly from the large donation used to cover budget shortfall the last 3 years running out. Changes detailed in short discussion. Rich would like to thank Rick, Skeet, Chuck Seel, Dcn. John, Ftr. Troy, Matt, and Jill that have been present at many finance committee meetings.
    • Skeet suggests to have multiple town hall style meetings with the parish to discuss finances.
    • Rich would like to make us aware that per the By laws, an increase  from the Endowment may be made only with the approval of eighty percent (80%) of all members of the Investments and Endowment Committee and eighty percent (80%) of all Chapter members in attendance at any regular or special meeting thereof. Two weeks’ notice must be given to the Parish before a Chapter meeting to vote on principal distributions.
    • Rick informed us that each 2% of endowment draw would be about $25,000 at current value. The usual draw which is already included in this budget is 5%.
    • Skeet informed the group that the Diocesan Pledge is $78,000 for 2019.
    • John pointed out that for many years we have been progressing to this point with deficit budgets, so the shortfall makes sense and is not necessarily new, but true to a larger pattern.
    • Rick commented that expanded marketing with M2K would hopefully lead to sustainable growth.
    • Jolene commented that we should present our budget and our planning to the parish as a positive growth plan.
    • Matt asked a clarifying question about when the budget will be discussed further and approved. Skeet and others answered that we will have at least one meeting in January (or more) to discuss in detail. The Chapter will pass the budget, and will announce it to the parish at Annual Meeting. The parish does not vote on the budget.

New Business

  • “Certificates for Ordination to the Priesthood” are presented by and on behalf of Dcn. Zeb. Motion to accept Rich, Second Skeet, unanimous approval voice vote
  • Skeet announces that a Letter to Bishop regarding Chapter terms beyond one three year term was approved by the Bishop

Junior Warden’s Report – Elvin McDonald

  • The Guild Hall improvements are coming along well, including hanging wall hangings.

Senior Warden’s Report– Skeet Wooten

  • Third Tuesday of January will be next Chapter meeting. We may schedule by email one more meeting between now and then to discuss budget in more detail.
  • Skeet asks for 100% participation by Chapter in Pledging
  • Our attendance is down, and that is statistically related to our budget decreases
  • Last month we had voted to retain Tom Tarbox to represent our legal and financial interests in a probate matter. Per Skeet, there is no news to report. There may be a mediation in the early part of next year. Details will be provided as they are available for public disclosure.

 Closing Prayer – Fr. Troy Beecham              

October 16, 2018

Attendance:
Fr. Troy Beecham
Dcn. John Doherty
Dcn. Zebulun Bevans-Treloar
Rick Stearns
Rich Jacobs
Laurie Theis
Leighton Carlson
Matt Petty
Skeet Wootten
Barbara Willey
Brad Schaefer
Derek Sadler
Jill Southworth 

Absent:
Jolene Phelps
Elvin McDonald 

Opening Prayer – Fr. Troy Beecham

Reading of Mission Statement – Skeet Wootten

Treasurer’s Report– Jill Southworth

  • No substantial deviations. Finance committee and budget committee meet tomorrow; Jill and others have concerns about future budget that will be addressed then.

Previous meeting’s minutes

  • Motion to accept- Leighton Carlson, seconded Jill Southworth, unanimous approval

Deacon’s Report–Dcn. John Doherty

  • Planning to work on the budget tomorrow. The profit and loss this year looks like there is more income than will usually be the case.
  • Annual Diocesan Convention is coming up soon. There is a meeting after this one on how Eucharistic ministers will function that weekend.
  • It’s easy to sign up for Annual Convention events, and other than meals, the event is free to visitors. We expect the event to be very large and very busy.

Dean’s Report – Fr. Troy Beecham

  • There is a baptism coming up on November 11. Central College Acapella Choir will be visiting that Sunday as well.
  • On November 18, the Bishop has approved some other baptisms of Hagir Elgota’s children as well as a few other baptisms and receptions.
  • Please attend the November 3 Growing Iowa Leaders Luncheon with Dean Hall. The Wootens have invited the Chapter and spouses as well as staff and spouses to come to a reception from 5-7pm.
  • November 4 Canon Hall will preach and the choir will have a special service.
  • November 18 is the 25th Anniversary Celebration with only one service at 10am, as well as lunch reception after.

Report of 25thAnniversary Committee – Barbara Willey

  • November 3 and 4 events recapped- Dean Hall visiting these days.
  • A letter in hard copy was handed out to Chapter Members from Jolene Phelps with information on the Committee.

Old Business

  • Resolution Supporting Immigrants – Traci Ruhland-Petty and Spivey Knapick are in attendance and present to the Chapter. Joanna Heberger and Dianne Hayes from the Sanctuary Discernment Team are also in attendance.
  • There are wording changes in the document that have been submitted since last Chapter meeting.There was a forum held where all of the Cathedral’s members were invited to come and ask questions and comment on the Resolution and the work of the Sanctuary Discernment Team.
  • Rick would like to point out that the Sanctuary Discernment Team did a good job of meeting requested changes from last month’s meeting.
  • Skeet asked Spivey and Traci to describe the substance of the resolution. Traci and Spivey answered multiple questions.
  • Rich asks how this document would be used in the church. Dean Troy replied that the resolution should be published in the Journey and posted in the church building. We would also likely post a link to the document on the website.
  • Barbara said she received one anonymous church member that thought a resolution like this should be voted on by the Cathedral Membership as a whole rather than the Chapter. She also asks clarification for why this resolution should be voted on and what the purpose is; much discussion from many members.
  • Rich points out that we may need to amend last month’s minutes in reference to this issue since this resolution was not voted on, and the wording could be confusing.
  • Jill brings up that she prefers the wording “Affirmation” to “Resolution.” Traci points out that the language is modeled after other diocesan and national Episcopal church documents.
  • Motion to Accept the Resolution to Support Immigrants in its current wording, Leighton Carlson moves, Laurie Theis seconds; Unanimous pass voice vote, individual voices not counted

New Business

  • Joanna Heberger has come before the Chapter to discuss the firing of Rebecca Gruber. She has seen Rebecca regularly and wants to report that Rebecca feels like “she has been cut off and feels like she has been thrown out.” Joanna points out that Laurie makes reference to a letter the Chapter has received from Rebecca airing grievances about her dismissal.
  • Joanna was thanked
  • According to Jill and Skeet, severance package was sent to Rebecca Gruber in July, but she responded with a counter-offer to the church’s severance package and non-disclosure agreement that the church did not accept.
  • Another letter detailing our severance package discussion will be sent to Rebecca tomorrow according to Dean Troy and Skeet.

Junior Warden’s Report – Elvin McDonald

  • The Guild Hall improvements are coming along well.
  • Stephanie Preusch and Elvin McDonald are discussing improvements with the property committee for flooring and other parts of the church. The Chapter had a brief discussion about the next project being flooring in the church.

Senior Warden’s Report– Skeet Wooten

  • Please check your calendars and come to the many events that are coming soon. In particular, Barbara Willey will be taking over planning for Advent Tea.
  • Tuesday, December 4, The Cathedral will be hosting Advent Tea at the Scottish Rite Building, similar to years prior.
  • Stewardship drive started last Sunday and Skeet would like to thank Rick for his work as Stewardship director. Followup announcement for stewardship will be November 11, and it would
  • Happy anniversary to Matt and Traci

Closing Prayer – Fr. Troy Beecham              

September 18, 2018

Attendance:
Fr. Troy Beecham via telephone owing to illness
Deacon John Doherty
Jolene Phelps
Rick Stearns
Rich Jacobs
Laurie Theis
Leighton Carlson
Matt Petty
Elvin McDonald
Skeet Wootten
Barbara Willey
Jill Southworth
Derek Sadler

Absent:
Brad Schaefer

The meeting began with a reading of St. Paul’s Mission Statement by Senior Warden Skeet Wootten:

The Cathedral Church of St. Paul, the Cathedral and liturgical center of the Episcopal Diocese of Iowa, is a vital metropolitan Christian community. We are committed to accepting and giving Christ’s unconditional love through worship, fellowship, education, and service within and beyond our parish church.

Treasurer’s Report by Jill Southworth: The audit is nearing completion. We appear to be on track with this year’s budget and are looking into the performance of our various investments. Motion to accept by Rich Jacobs, second by Jolene Phelps. Carried unanimously.

Last month’s minutes were reviewed by the Chapter. There being no changes, motion to approve by Barbara Willey, second by Laurie Theis. Carried unanimously.

Deacon’s Report
Deacon John announced the ordination of Zebulun Treloar-Reid will take place at St. Paul’s the evening of September 29 at 7 p.m. John Z and Elvin McDonald will take care of the reception following Zeb’s ordination. The Diocesan convention will convene here at St. Paul’s October 27, besides the service to include dinner and there will be numerous opportunities for us to serve our guests.

Dean’s Report
Our shelter meal needs more volunteers. Note there will be a wedding at St. Paul’s October 13.

25thAnniversary Celebration plans were reported by Jolene Phelps
October 27 service especially important, to share with all in attendance at this year’s Diocesan convention. Saturday November 3 will be a day of discernment, i.e., what it means to be a Cathedral, with seminars morning and afternoon led by Dean Gary Hall, formerly Dean of the National Cathedral in Washington, D.C. Luncheon will be free to attendees. That evening there will be a reception hosted by the Woottens. November 18, we pull out all stops as we celebrate the birthdays of our Cathedral and our Casavant Freres pipe organ.                                                                                                       

Old Business
Spivey Knapik and Traci Petty brought to the Chapter a draft entitled “Resolution to Support Immigrants.” Much conversation ensued in pursuit of where St. Paul’s stands with the broader Sanctuary movement, the desire to support immigrants, from legal matters to the spiritual and emotional.

It was agreed that the proposal be distributed to the Chapter, that Skeet will publish and let all have a chance to express—and that the ultimate adoption be a salute to the Cathedral’s 25thbirthday. Rich expressed the need to carefully edit or re-word the Resolution to talking points that can be published in the Journey—before the Chapter votes. [ Your substitute Clerk will welcome any clarification here.]

Jill suggested a general statement of support for the immigrants.

Jolene noted that “illegal” is the dog whistle.

Traci stressed the need to meet people where they are.

Jolene suggested setting the direction for leaders to implement.

Rich added that the document needs to be formalized so that it clearly lays out St. Paul’s policy regarding immigration and sanctuary.

Barbara suggested that Traci and Spivey do a summation that Skeet will manage in a roll-out to the congregation.

A motion was made by Rich, second by Leighton, to approve the agreed-upon document. Carried unanimously.

Skeet noted the organ concert by Mark Babcock and Canon David Raymond was “phenomenal.” He also reported the nominating committee for the next Chapter class will be Bill Graham, Mark Pritchard and Stephanie Preusch, all previous Senior Wardens.

Elvin report that renewal of the Guild Hall and the lower level entry off High Street are progressing. It should be noted that two outside bids for the Guild Hall work were solicited. One came in at an estimate of $50-$60,000 and said she wasn’t really interested. Another came in at an estimate of $25-$30,000 and this was rejected based on a lack of fresh ideas. With input from lots of St. Paul’s family plus a very talented Meredith designer’s contribution of time and talent, our final expense will be right at $15,000. Coincidentally the 12 blue Parsons chairs are from the Better Homes & Gardenscollection at Walmart and they were made in China. Instructions for assembly stressed to “tight” the screws—which Jovan has done.

Closing prayer by Deacon John. Motion to adjourn by Laurie Theis, seconded by Barbara. Unanimous approval.

August 21, 2018

Attendance:
Fr. Troy Beecham
Dcn. John Doherty
Jolene Phelps
Rick Stearns
Rich Jacobs
Laurie Theis
Leighton Carlson
Matt Petty
Elvin McDonald
Skeet Wootten
Barbara Willey
Jill Southworth
Brad Schaefer

Absent:
Derek Sadler

Opening Prayer - Fr. Troy Beecham

Reading of Mission Statement - Skeet Wootten

Treasurer’s Report - Jill Southworth

  • We are generally within budget. We are slightly over-budget on some basic maintenance and repair work that were one-time events.  We are looking at a $70,000-$80,000 short fall in next year’s budget as compared to this year if no changes are made
  • Skeet asks the Chapter to consider when to start the budgeting process; a few in the group answer that in years past it has been about this time of the year; the group generally agrees that Deacon, Dean, and Treasurer begin work on the budget soon; Skeet recommends a two-year budget in lieu of a one-year budget
  • Jolene suggests that the budget be mindful of growth and not only maintenance with general agreement
  • Rick mentions that the Finance Committee will usually meet and start the budget and then propose it to the Chapter, perhaps in September
  • Rich mentions that traditionally the Finance Committee starts the process, but will need input from the Chapter and any committees or groups for requests and ideas
  • Motion to have the Finance Committee start work on next year’s budget, motion to approve Barbara Willey, seconded Elvin McDonald, unanimous approval
  • Motion to approve Elvin McDonald, seconded Laurie Theis, unanimous approval

Deacon’s Report - The Rev. John Doherty 

  • Metro Chapter Meeting is held twice per year, and the next upcoming meeting is this Saturday, August 25 at 9:00am
  • There is another Growing Iowa Leader’s Day at St. Luke’s on Saturday, September 8 from 10:00am-4:00pm
  • This Thursday, August 23 at 5:30am, is our first Faith Sharing Dinner which will be catered and have dinner
  • Central Iowa Shelter Meal hosted by our church is Friday, August 24 in the evening; any help is welcome
  • Property Committee has been working on stonework repairs around the exterior of the building and also working on the entrance to the Undercroft
  • For Outreach Ministries, we have paid for 3 young people to go to camp this summer.EfM will have 3 scholarships for prisoners to join.  In conjunction with St. Luke’s, we will be doing twice per month Eucharist at the local shelter 
  • Through a grant through the Diocese of Iowa, we are getting a 55 inch smart TV and a camera for teleconferences and seminars with the diocese
  • Deacon John has received a suggestion for someone to run for Chapter and will give the name to Skeet privately for consideration

Dean’s Report

  • Thursday’s Men’s Bible Study group will resume this Thursday at 10:00am and there is always lunch afterward
  • The Young Adult’s Group has started a men’s breakfast on Wednesdays at 7:00am, place is variable week to week
  • An event will be posted in this week’s E-news letter that is geared toward discussion on race: Jennifer Harvey, author of the book Waking Up Whitewill be speaking October 10 at 6:30pm at St. Andrew’s
  • Coro concerts last month went really well at The Cathedral

Report of 25thAnniversary Committee - Jolene Phelps and Barbara Willey

  • Jolene tells the group that the Telling Our Stories activity has been done by some, but there is still a large gap in participation. She asked members of The Chapter for insights into why many haven’t done it.  These are due by September 1st.  Various people responded that they have gotten busy and forgotten or put it off. Skeet volunteered to announce on a Sunday morning, hoping that an announcement from a non-clergy member might be meaningful.  Rich mentions that the E-Blast doesn’t always get to everyone, or may not be read by everyone.  Jolene said she discussed the issue with Bishop Scarfe who said that there may be some who have pain or difficulty sharing.  Skeet asked if submitting a story anonymously could be done, and Jolene agreed.  Barbara mentions that some people may have very private feelings or not feel comfortable sharing. Rick says that he doesn’t care to discuss personal decisions and background.  Leighton asks how the stories will be distributed; Jolene said a photocopied printout will be available and that they will be on the website/blog.
  • Barbara reports we will be saving the date for Saturday, November 3 for a Growing Iowa Leaders meeting held by Dean Hall to discuss “What it means to be a cathedral.” The event may be daytime or evening and is still being discussed.  There will likely be a presentation followed by a panel discussion. Barbara requests that the Chapter members review articles written by Dean Hall that she will provide to the group prior to the meeting.  Dean Hall will also preach on Sunday November 4 and there will be a class between services.
  • Jolene reports that the Celebration Reception will cost $1500 and will be held on November 18.

Old Business                                                                                        

  • Jolene asks if we have any followup on a personnel committee. Skeet reports that Dcn. John and Chuck Seel have found old policies and procedures that the Cathedral already had used in the past which will serve as a framework for new materials to be drafted.  Skeet puts to the group that if anyone knows of HR experts within the church, we should seek out their help.  Jolene mentions that job descriptions should be done in conjunction with the staff in that job and should be in line with our Vision for the future.
  • TLC for the Guild Hall presentation by Elvin McDonald. The Guild Hall will be mostly in blue and white.  We are buying 12 Parson’s chairs and re-upholstering the current dining chairs.  Cost is predicted to be $11, 418.  Work will begin soon.

New Business

  • Property Committee
  • Skeet received an email this afternoon from Sally Bates that the Bylaws of the Bridge have been amended. Skeet and Sally pose the question of how members of the Cathedral are appointed to the Bridge Board.  Troy answers that in the past they have been appointed by the Dean. 
  • Skeet brings up the larger concept that communication in the past has been difficult and an issue that seems to keep coming up. Some general discussion follows.
  • Skeet and Ftr. Troy are recommending creating a nominating committee for Chapter Members made up of former Senior Wardens and rotating off members. John would like to mention that we need to search for diversity of all varieties for our group.
  • Jolene asks what the process would be to extend the Wardenship to 2 years, and Skeet and others answer that the bylaws would need to be amended and voted upon at annual meeting.
  • Matt asked the group if the Bishop had been asked about possibly moving the Diocesan Offices into our church. Skeet answers that there are some general discussions ongoing, but it will take time. Matt mentions that our future budgeting discussions should include non-traditional income streams like rental space.
  • Troy reports that we have been having many, many more requests for weddings at the church. He would like to know if the Chapter would be interested in pursuing it.  Much general discussion follows, with general assent that having more weddings, including non-Episcopalian Christian weddings would be a good outreach to the community and income for the Cathedral.  Ftr. Troy recommends a small committee to look into ramifications, requirements, and pricing.
  • Save the Date for August 31 and September 28 for Food Truck Friday at lunchtime in the parking lot of the Cathedral.

Closing Prayer - Fr. Troy Beecham

 

Chapter Meeting Minutes

July 17, 2018 at 5:30pm

Attendance:
Fr. Troy Beecham
Dcn. John Doherty
Jolene Phelps
Rick Stearns
Rich Jacobs
Laurie Theis
Leighton Carlson
Matt Petty
Elvin McDonald
Skeet Wootten
Derek Sadler
Barbara Willey

Absent:
Brad Schaefer
Jill Southworth 

Opening Prayer - Fr. Troy Beecham

Reading of Mission Statement - Skeet Wootten

Treasurer’s Report - Skeet Wootten

  • Treasurer Jill Southworth absent today, report has been emailed to committee, minimal discussion. Motion to approve report Barbara Willey, seconded Elvin McDonald, unanimous approval

Last month’s minutes

  • Motion to approve Leighton Carlson, seconded Rich Jacobs, unanimous approval

Junior Warden’s Report - Elvin McDonald

  • Guild hall will be started soon, funding is still pending, limited discussion by group

New Business

  • Zebulun Treloar comes before the Chapter to have Transitional Deaconate letter signed. He is starting a one-year chaplaincy residency at Methodist.  Doing diocesan ordination exams this week. Application approval moved by Jolene Phillips, second by Elvin McDonald, unanimous approval.  Formal letter signed by all in attendance

Executive Session

  • Skeet Wootten proposes we move into executive session. Motion to approve Leighton Carlson, seconded Rick Stearns, roll call vote with 10 members present and 2 absent passes unanimously
  • These minutes are both abbreviated and amended to reflect that most of executive session is held in private and is not part of the public record, however public notes as follows:
    • Skeet Wootten proposes a severance package with included non-disclosure and non-disparagement agreements for Dr. Rebecca Gruber. Details of this package confidential.  Discussed at length.  Motion to approve Rick Stearns, seconded Elvin McDonald, vote passes 9-1 with Jolene Phelps the only no vote, citing disagreement with the amount 

New Business

  • Jolene Phelps would like to suggest that the Chapter develop or research job descriptions for the staff as well as policies and procedures for staff management.General agreement in brief discussion. No motion or formal action at this time.     

Canon Administrator’s Report - Dcn. John Doherty

  • Some of our ministries, especially the Shelter Meal and the Connections Café, are running short of volunteers
  • The staff would like our members to volunteer the last weekend of October for the Annual Diocesan Convention events that will be held at the cathedral
  • September 23 and 27 Faith Sharing Dinners will be held at the church
  • Friday August 31, there will be a food truck at the church parking lot; staff and members can welcome any visitors 

Dean’s Report - Fr. Troy Beecham

  • The Dean just returned to Iowa from General Convention, which he says was eventful
    • The Episcopal Church of Cuba was re-admitted to the U.S. Episcopal Church. The Dean was pleased to note that the Episcopal Church is enlivened in the Caribbean and Central America
    • There was further discussion at the convention to write a new version of the Book of Common Prayer; this was tabled, but many supplemental materials outside of the BCP are accepted
    • The Dean wishes to praise the Senior Warden Skeet Wootten and the Organist Mark Babcock for their pastoral care of the church and choir’s personal and social concerns in his absence in light of the recent dismissal of Dr. Rebecca Gruber
  • Laurie Theis would like the Chapter to be made aware of a choir party at her house on this Saturday to celebrate the choir looking to the future and also working through their feelings

New Business

  • Jolene Phelps would like the Chapter to be aware of a Growing Iowa Leaders meeting to be held on November 3 hosted by Barbara Willey and Diane Hayes. This meeting will line up with the theme of “What it means to be a cathedral” as part of our Cathedral’s 25thanniversary celebration this fall.  Event is open to all
  • Elvin McDonald would like to remind the group to please submit their “Stories of the People of St. Paul’s”

Closing Prayer - Fr. Troy Beecham

 

Chapter Meeting Minutes

May 15, 2018

Chapter Members Present: Layton Carlson, Laurie Theis, Elvin McDonald, Barbara Willey, Rick Stearns, Jolene Phelps, Skeet Wootten
Clergy Present: Dean Troy Beecham, John Doherty

A motion from Elvin McDonald, seconded by Layton Carlson, to approve the Minutes of March 20, 2018, as corrected, passed unanimously.

Treasurer’s Report: The Treasurer was not present, but Deacon John provided commentary. The balance sheet is lower than budgeted numbers due to insurance premium payments and higher than expected snow removal expenditures. The motion to approve the Treasurer’s report, made by Barbara Willey, seconded by Laurie Theis, was unanimously approved.

Deacon’s Report: John Doherty will be leading acolyte training for all ages, but with focus on those younger members. Lector and usher training will be scheduled as well. Going forward, Jan Doherty will coordinate Connections Cafe activities. John also reported that there will be emphasis on outreach to secure more volunteers for shelter meals. He noted that participation has dropped off significantly. He also noted that St. Paul’s t-shirts will be available shortly for volunteers and participants to wear to various events. A laminating machine was donated by John and Chad Cardani-Tollinger and it will be used to make name tags for everyone. Beginning soon, bottled water with a St. Paul’s label will be made available during the summer months at the bus stop at 9th and High Streets. It will be distributed free of charge.

Dean’s Report: The Dean shared that on May 20, Tonsha Clark will be baptized at the 8:00 a.m. service. He also requested that congregants wear red for Pentecost. The Chapter will attend a retreat on May 19, and were asked, if they had not done so, to RSVP to an invitation from Matt Petty to attend a pre-retreat potluck on Friday night at the Petty residence.

Father Troy talked about the Annual Diocesan Conference he recently attended. The featured speaker was Jennifer Harvey (an ethicist) from Drake University. Her program centered on dismantling institutional racism and prejudice reduction training. On October 10, she will be offering training to the Metro Chapter at St. Andrews. In June she will offer a “Training the Trainer” workshop in Grinnell for lay people.

Committee Reports

Centennial Planning: Jolene Phelps circulated a brochure about the Cathedral’s Centennial that was developed by Vicky Ingham. It was suggested that the brochure include our Mission Statement and that we remove the slogan “In The City For Good” since this is currently being used by another downtown church. On October 18, Bishop Scarfe will officiate at a special service and Bishop Epting will also be at this service. Jolene encouraged everyone to share their story about their relationship to St. Paul’s as these stories will be one of the most important outcomes of the celebration. Skeet suggested creating a “save the date” card that would be mailed out as soon as possible, and that ongoing announcements about the celebration begin now. The Dean will include a prayer in the bulletin and the centennial celebration will be included in the Prayers of the People.

Property Committee: Due to water damage in the entry to the Undercroft, the Committee recommends repairs be made by Dane Fabricators in the amount of $3,155.34. A motion from Skeet, seconded by Jolene to approve this repair was unanimously approved.

Junior Warden’s Report: Elvin McDonald reported that the Guild Hall refurbishment is a work- in-progress. Deacon John asked about what furniture would stay (probably just high-top tables and the large table with chairs). John suggested that unused furniture might be part of the Parish Garage Sale scheduled for June 16 and 17. This sale should be advertised in the upcoming issue of the “Journey.”

Senior Warden’s Report: Skeet Wootten noted that the Chapter Retreat that will take place on May 19, from 8 a.m. to 1 p.m. at his office in West Des Moines. The discussion will center on our Parish challenges and vision. Retreat materials have been emailed to all Chapter members.

Staff will have a retreat/workday at the Cathedral on June 5. They will have the opportunity to discuss the Chapter retreat information at that time. Rick Stearns attended the May 15 staff meeting, and other Chapter members were encouraged to come to future staff meetings as they are able.

Suggestions: Chapter members mentioned that they are in need of a new Counter schedule. The counting procedure will be set up on an Excel spreadsheet going forward.

The Dean lead Chapter members in Compline and the meeting was adjourned at 6:42 p.m.

Respectfully submitted, Barbara Willey

 

Chapter Meeting Minutes
17 October 2017
Guild Hall


All Chapter Members Present Except: Stephanie Preusch, Rich Jacobs, John Kerss, Tim Whipple
Clergy Present: Fr. Troy Beecham, Canon John Doherty

Fr. Troy opened the meeting with prayer at 5:30 p.m.

Treasurer’s Report: The Finance Committee has begun work on next year’s budget. Brad
reported that this work is on schedule and progressing smoothly.

Minutes: Marilyn Sand moved approval of the September 2017 Minutes, seconded by Elvin McDonald. The motion was unanimously approved.

OLD BUSINESS

Early Childhood Development Program Update: Rick announced that the Parish donor supporting our pre-school initiative had passed away and arrangements for start-up funding was unclear at meeting time. He also noted that this individual had, before his passing, shared with family members his plans and wishes for supporting a pre-school at St. Paul’s.

Notwithstanding this development, area pre-school sites have been visited by committee members and Fr. Troy. Rick estimated that it might be possible for our pre-school to accommodate up to 55 students; however, he will be contacting the governing State agency for clarification. He emphasized that hiring an administrator would be the key first-step in this process as that individual would understand and be capable of guiding a successful set-up process. Rick did note that meals for the students would be involved in this effort and suggested that we could possibly partner with someone in the downtown area to meet whatever nutritional requirements there might be.

Kitchen Update: There was no update from John K., but Fr. Troy reported that quartz countertops have recently been installed and the stove has undergone a vigorous cleaning. It was suggested that “before and after” photos be shared.

Retreat Agenda Progress: Stephanie shared a spreadsheet with updates on the various Retreat objectives (please refer to the meeting handout). Progress is being made in most areas and this Agenda item will remain on the schedule for future, rolling updates.

Discuss Upcoming Events: Chapter members were encouraged to attend the October 21 Revival, with Fr. Troy and Deacon John explaining how the activities will unfold and describing how they will be largely self-directed. On October 22, the Bishop will conduct his Annual Visit. There will be two individuals confirmed and the Bishop will meet with Chapter members between services. On November 5 (All Saints Sunday) the 10 a.m. service will feature the Central College Choir. Also on November 5 at 4:30 p.m., a fundraiser for Connections Cafe will be held in the Undercroft with a musical Cabaret featuring John Zickefoose.

Rick requested that John Zickefoose include information on the Stewardship drive in the weekly e-blasts. He noted that pledge cards have been mailed.

Elvin McDonald noted that he will be proceeding with a plan/design for a much-needed update to the Guild Hall, and his activities in this regard will come through the Property Committee.

SENIOR WARDEN’S REPORT

In Sephanie’s absence, she submitted a written report that highlighted her meeting with the Property Committee and she shared a draft of pending/suggested property improvements (please refer to the meeting handout). Additionally, she asked that Chapter members give thought to recruiting new Chapter members for 2018, and that she will be following up on the suggestion that she initiate a Chapter Update for the monthly issue of the Journey.

CANON ADMINISTRATOR/DEACON’S REPORT

Deacon John plans to reach out to Cloister leaders to encourage regular meeting schedules and event planning. He also has plans for a Pastoral Team (including Eucharistic Ministers) that in addition to making home Eucharistic visits, would include phone calls and sending notes and/or cards. Additionally, John is getting more involved with Parish youth.

Fr. Troy led Chapter members in Compline.
A motion to adjourn from Skeet, seconded by Laurie, was unanimously approved at 6:30 p.m.

Respectfully submitted Barbara Willey, Chapter Clerk

Chapter Meeting Minutes
22 July 2017
St. Timothy’s Parish Hall

All Chapter Members Present Except: Rick Stearns, Tim Whipple, Skeet Wootten Clergy: Fr. Troy Beecham, Deacon John Doherty
Guests: Mark Babcock, John Zickefoose

Dean, Fr. Troy Beecham, called the meeting to order with prayer at 11:15 a.m.

Treasurer’s Report: Brad reported that current income is at 42%, slightly lower than budget, and expenses are at 52%, which is lower than anticipated at this point in the budget year. Investments are doing very well and, as previously discussed, $30,000 will be moved from Cathedral Preservation.

Minutes: Rich Jacobs moved approval of the June 2017 Minutes, seconded by Elvin McDonald. The motion was unanimously approved.

 

OLD BUSINESS

Early Childhood Development Program: A Committee of Tim Whipple, Rick Stearns and Bill Graham has been appointed to develop an agreement that will honor Craig Sandahl’s ideas for this initiative. Stephanie is talking with other parochial pre-schools to learn more about their programs. Fr. Troy will contact the National Association of Episcopal Schools with regard to how new initiatives are established as well as connecting with a consultant in their network to possibly aid in our undertaking.

Fr. Troy described and illustrated how the downstairs renovations might look, with the expressed understanding that these changes are only under consideration and that this situation is fluid. The current Bishop’s office could become an office for the pre-school administrator. Some upstairs spaces could be used for pre-school activities as well. At this point, everything is under consideration.

During the overall discussion of downstairs changes, Deacon John noted that Connections Cafe has allocated money to replace the carpeting in the Parish Hall with flooring that is easier to clean and keep clean.

The kitchen remodel has absorbed the former choir rehearsal space, and Mark Babcock shared a request from Rebecca that a new rehearsal space be created downstairs. Following discussion:

“Rich Jacobs moved, seconded by Brad Schaefer, to create and upgrade a
a new choir rehearsal space (using Rooms 113 and 117) on the lower level. The upgrades shall include fresh paint, carpeting or carpet squares, and improved lighting, in an amount not to exceed $5,000.”

The motion was unanimously approved and will be forwarded to the Property Committee.

Kitchen Update: John Kerss provided an update on the kitchen remodel, indicating that for about a month there was little activity due to approvals on the grease interceptor. He noted that the concrete floor has been framed and plumbing completed. Electrical wiring will be installed in late July. Although there is no date-certain for completion, John hopes the project will be finished by summer’s end.

Staffing Changes: Tracey Kolasar will start in the accounting position on July 24. Her office will be located next to the Guild Hall kitchen and in the coming weeks file cabinets and other items

will be re-located from Deacon John’s office. Tracey’s email is The Quick Books accounting program will be Cloud based, allowing the Treasurer easier access. John also indicated that the Church database will be updated and consolidated, and will be Cloud-based, along with e-mail messaging.

NOTE: In the future, Chapter Counters will use the new Accounting Office to prepare weekly plate receipt reports.

Deacon John has been named Cathedral Canon. His new portfolio of responsibilities will be more sharply focused on administration. This announcement was included in recent letters to the Parish, but should also be posted on the Cathedral website and included in the weekly e- blast.

John Zickefoose’s administrative assistant duties have been expanded to provide additional support to the Dean.

There being no further business, a motion to adjourn from Brad Schaefer, seconded by Elvin McDonald, was unanimously approved.

Respectfully submitted, Barbara Willey, Chapter Clerk

 

Chapter Meeting Minutes
20 June 2017, Guild Hall


All Members Present Except: Marilyn Sand, Laurie Theis

Dean, Fr. Troy Beecham, called the meeting to order with prayer at 5:30 p.m.

Treasurer’s Report: Brad reported that the budget is doing well and that some line items are, for various reasons, actually under budget. Skeet Wootten questioned why no real estate is reflected on the balance sheet, and whether the Diocesan financials reflect the assessed value of the Cathedral church and parking lot properties, noting that St. Paul’s carries the liability insurance for said property, and pays taxes on the parking lot. Skeet mentioned that many years ago church property was reflected on our balance sheet. A discussion ensued on how real property is viewed by the Episcopal Church (United States) and how disputes have been handled in other parts of the country. Skeet will follow up with the Bishop regarding this concern. The Treasurer’s Report was accepted.

Minutes: On a motion from Skeet Wootten, seconded by Tim Whipple, the Minutes of the May 2017 Chapter meeting were approved as corrected.

OLD BUSINESS

Early Childhood Development Program: Rick Stearns shared with the Chapter his discussions with Craig Sandahl, who has been instrumental in supporting this type of program at Trinity Church in St. Augustine, Florida. Trinity’s Early Childhood Development program has been operating for about 20 years and is highly regarded and successful (and has a wait-list). He provided seed money for their start-up, and continues to offer scholarships. Craig would like to develop a program like this at St. Paul’s and is willing to gift seed money for any necessary physical renovations and other start-up costs, as well as funding scholarships ongoing. Rick and Bill Graham have talked extensively with Craig about the, now mature, program in St. Augustine. Rick shared details regarding staffing costs, tuition and budgets. Their programming efforts have led to 20-22 families joining the Parish over time; however, instrumental in that effort has been an Associate Pastor position to build and nurture the relationships necessary to lead to that outcome.

Chapter members discussed how to best explore this opportunity for St. Paul’s. Among the considerations are: our downtown location and demographic; should it include day care; what our “niche” might be (music education); and perhaps exploring a partnership with the already established Methodist art-centered pre-school. The discussion also included how a tiered pricing concept could work (member versus non-member). The formation of an exploratory committee will be initiated, drawing upon those in our Parish family who have particular strengths that would complement this type of undertaking. In conclusion, the Chapter is enthusiastic about this opportunity and will be actively exploring how St. Paul’s might pursue a similar program.

Kitchen Update: John Kerss reported that the renovation got off to a fast start, with waterproofing and asbestos removal having already been completed. Installation of the grease trap has gone more slowly, and the plumbing changes might require some re-negotiation as the bid was based upon drawings, and the drawings did not reveal everything. Kitchen Committee members, Anne Reasons and Phyllis Melton, made an upgrade to the cabinets and switched to a different installation company following negative feedback concerning the first choice. This may result in an additional $2,000 to the original budget. John will also be checking with Historical Preservation authorities to get approval on a change in color choice for the cabinets. John expects the renovation to be completed in about six more weeks and he will be providing a breakdown on the costs for the Chapter.

NEW BUSINESS

Staffing Changes: Deacon John reported that the bookkeeping position has been offered and accepted, and on July 17, this part-time temp-to-hire individual will be on board and will occupy the office next to the small kitchen.

Ministry Cloister Brochure: A brochure featuring Ministry Cloisters and Committees was distributed by Deacon John. He asked Chapter members to review the information with an eye toward accuracy and whether these Cloisters are still meeting and/or functioning, as well as determining their necessity. John suggested that this review, and a discussion of the “Strategic Goals and Initiatives” (also handed out) be part of the full agenda for the Retreat in late July.

DEAN’S REPORT

Fr. Troy feels that his health situation is going well and he reported that he has a visit to the Mayo Clinic scheduled for mid-August. Two letters will be going out to Parishioners to update and address Fr. Troy’s health and its future impact on St. Paul’s: One communication, ready for mailing, from Fr. Troy; and a second joint-letter from the Senior Warden and the Bishop.

NOTE: Because of Fr. Troy’s Mayo Clinic visit, the regular Chapter meeting will be held one week later than usual, on August 22, beginning at 5:30 p.m.

Fr. Troy proposed that the upcoming Second Sunday Brunch, July 9, be held in-house rather than at a local restaurant. At this event he would like to facilitate a discussion that would build upon the spontaneous response and outpouring of love and the Holy Spirit witnessed on the Sunday he announced his health situation to the Parish congregation. The Hospitality Cloister will make plans for food, given that there will not be access to the kitchen. Details will follow.

SENIOR WARDEN’S REPORT

Chapter Retreat (July 21-22): (Rebecca Gruber and John Z joined the meeting). It was suggested that the Staff (Rebecca, John Z and Mark) join the Chapter Retreat this year and be at the table as planning discussions take place. Rebecca expressed concern over lack of communication, and confusion surrounding who to contact when simple issues need to be addressed. This lack of clarity on “who handles what” has been expressed by new Chapter members, as well. Rebecca also noted that Staff do not feel “in the loop” on decisions that effect them, and that concerns and details of the staff review process do not reach Chapter members. Rich Jacobs suggested that Staff attend the Retreat to share their ideas and concerns, taking care to keep the range of discussion within the framework of the Chapter’s wider agenda.

A venue for the Social component on Friday night is under consideration. Skeet Wootten suggested having the Saturday Retreat meeting at the new Boy Scout headquarters on 63rd Street. The facility does not charge for its use and they have ample parking and meeting space. The Senior Warden will send a card with details and RSVP shortly.

Update of By-Laws: This project has been assumed by Junior Warden, Laurie Theis. The anticipated outcome will be to clarify how our our By-Laws effect our practices.

Nursery Report: Stephanie has the Nursery staffed with volunteers and one full-time person throughout the summer.

DEACON’S REPORT

Sanctuary Movement Update: Due to time constraints, John noted that discernment meetings involving Parish members continue. He indicated that these meetings have averaged about 10 people each time. Organizers, Spivey and Stacey, are seeking a motion from the Chapter that would allow wider (community) participation. Tim Whipple suggested that given the current small representation of Parish members, he would not be in favor of any kind of Chapter resolution at this time.

Fr. Troy concluded the meeting with prayer. A motion from John Kerss, seconded by Elvin McDonald, to adjourn at 7:20 pm was unanimously approved.

Respectfully submitted, Barbara Willey, Chapter Clerk

 

The Cathedral Church of St. Paul
Chapter Minutes

23 May 2017


Elvin McDonald, acting clerk on behalf of Barbara Willey who is recovering from surgery.

Attendance: All present except Brad Schaefer and Barbara Willey. Guest: Spivey Knapik

Dean Troy Beecham called the meeting to order with prayer at 5:00 p.m.

Treasurer’s Report: In the absence of Brad Schaefer, John Doherty reminded Chapter that April financial data should have been distributed by Brad. John indicated that adjustment is needed to Estate Income projection owing to recent recognition that income received for several years from a trust would now be considered to be payable to Endowment Fund. This generated some discussion as to when estate and memorial gifts should be considered as operating income versus bequests to endowment fund. This subject was referred to Finance Committee.

Sanctuary Discernment: Spivey Knapik requested Chapter approval of action to indicate on social media that Cathedral was discerning the level of commitment to Sanctuary Initiative. Approved by Chapter. Also Spivey requested information on how to obtain access to Cathedral facilities for a meeting of others involved in Sanctuary movement. Spivey was referred to John Zickefoose. Spivey also discussed the intention of the meeting that led to Chapter discussion regarding factors to consider in planning for such a meeting. Laurie Theis made a motion that we agree to “discernment” on the website, second by Stephanie Preusch. Much discussion. Motion passed unanimously. Spivey and Traci want to set up a Discernment Committee made up of St. Paul’s members and others. Tim Whipple expressed concern that it become political— i.e. ICE might show up.

Kitchen Update: John Kerss provided update on work. John requested approval for contract modification in amount of $9,500 for flashing outside of north wall. Motion made and approved to increase the authorized loan amount by $10,000 to $170,000. Skeet Wootten agreed to notify Chuck Wheeler of this increase and to encourage action of Investment Committee on request approved by Chapter in April Meeting. There was a motion by John Kerss, second by Rich Jacobs that the kitchen expenditure be capped at $170,000. Passed.

Reading of Minutes: Motion by Skeet Wootten, second by Laurie Theis to approve. Passed unanimously.

Senior Warden: Expressed the need for volunteer nursery caretakers through summer.

Father Troy shared that he has been diagnosed in the early stages of Parkinson’s but is hopeful that he is years from the disease impacting his daily work. The Chapter expressed pledge to be supportive in all ways possible and to accept this as a learning experience to help the Church meet the needs of its flock.

Motion to adjourn by Tim Whipple, second by Laurie Theis. Motion carried and the meeting ended following prayer by Father Troy.